SALT LAKE COUNTY
SERVICE AREA #3 SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
July 17th,
2023
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek, Vice Chairman
Chris
Bremer, Trustee
Kasey Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:01 pm.
Meeting Minutes approval
Chairman
Richards asked for a motion to approve the minutes from the June 20th,
2023, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded
the motion and the motion carried unanimously. A copy of the minutes is attached
for review.
Appointment of New General Manager Kasey
Carpenter- Chairman Richards
stated that with Mr. Hansons retirement at the end of June we need to appoint a
new General Manager. Chairman Richards stated Mr. Carpenter has been working
closely with Mr. Hanson over the last 4 years to take over his position as
General Manager. Chairman Richards made a motion to appoint Mr. Carpenter as
the new General Manager of Salt Lake County Service Area #3. Vice Chairman
Prosek seconded the motion and the motion carried unanimously.
Congratulations Mr. Carpenter.
SYSTEMS OPERATIONS AND DEVELOPMENT-
U.S. Bank saga
Mr. Carpenter discussed that at the last board meeting he was appointed
Treasurer and we started the process of adding/removing signers to our business
checking account. Mr. Carpenter, Mr. Richards and Ms. Alderin started this
process on June 26th. After a
lot of hassle and unnecessary driving to and from bank branches we found that
our government bank representative had not sent the documentation in a timely
manner. Mr. Carpenter stated as of this
meeting he should be an authorized user and signer of our account. Mr.
Carpenter also stated with this process being so difficult and other past
issues with U.S. Bank, Ms. Alderin is in the process of meeting with other
banks to find a better banking fit for the Service Area. Mr. Carpenter and Ms.
Alderin will keep the board informed during this process.
Peruvian
source pipe replacement Mr. Carpenter stated Newman
construction has started the Peruvian source line replacement into the
pumphouse. Mr. Carpenter briefly discussed the project, Newman construction is
replacing the ductal iron line into the pumphouse with HDPE piping to prevent
rusting, Mr. Carpenter stated the wrong 150 psi valve was sent, so the project
is on hold until the correct 250 psi valve is received.
Grizzly 4
Waterline project Mr. Carpenter stated while waiting for the new valve
for the Peruvian project Newman construction started the Grizzley 4 waterline
tie in. Mr. Carpenter discussed that the original lines were put in approx. 5
years ago with intension of finishing the next year, which did not happen. Sa3
and Newman have been working to figure out where the 4 line was installed to 5
years ago. Mr. Carpenter stated a couple issues have arisen while doing this
project, a rock fell in the hole and broke a PVC fitting outside the vault and
while waiting on the part to repair that fitting from the valley, Newman
construction moved over to start digging the trench for the new 4 line
installation and broke a 2 PVC waterline. Ms. Alderin and Mr. Wilz were able
to gather the materials to repair the 2 PVC from Snowbird. Both repairs were
made same day and residents were only without water for a couple of hours. Mr.
Carpenter stated that due to the PVC lines being plastic with no tracer wire
and poor mapping when water lines were originally installed these breaks are
fairly unavoidable. Mr. Carpenter stated that due to these unforeseen set backs
the Peruvian West Estates project start has been pushed back.
6/30/23 Grizzly
lateral leak Mr. Carpenter discussed that over the 4th of July weekend he
and Mr. Brindle were out of town and Ms. Alderin was on call. Ms. Alderin
received a phone call from Mr. Hanson stating that he received a call from the
Alta town Mayor about a water leak in on the side of the road by his house. Mr.
Hanson informed Ms. Alderin of this and her and Mr. Wilz assessed the leak,
water was tested for chlorine residual and showed chlorine which meant it was a
treated water line. Ms. Alderin and Mr. Wilz trouble shot and figured out it
was most likely a lateral water line for the Schrontz
house. Since then, the leak has dried up with no real explanation.
6/30/23 Snowpine Lodge grease trap issue Mr. Carpenter
stated that Ms. Alderin received a phone call at about 4:30pm from Alta Central
regarding sewage spraying out of the manhole at the Snowpine
Lodge. Ms. Alderin contacted Mr. Carpenter about what to do, Mr. Carpenter said
to call Cottonwood Improvement District and have them come up to help clean out
the blockage. It was discovered that it was the overflowing grease trap at the Snowpine that was causing the issues. The grease trap had
not been cleaned since the fall of 2022. Cottonwood Improvement District
responded and helped Ms. Alderin clean the grease trap to get the lodge through
the holiday weekend. The new manager of
the Snowpine was informed of who to contact to get
the trap cleaned properly.
7/1/23 Alta
Sewer high alarm Mr. Carpenter discussed that due to the grease trap
issue at the Snowpine Lodge, Ms. Alderin was
receiving high sewer flow alarms for the Alta sewer. It was found that some of
the grease had made its way down to the flume and cause a clog. Ms. Alderin
responded Saturday morning and cleaned out the flume with the assistance of a
Snowbird employee for confined space entry.
Thank you, Ms. Alderin, for taking care
of things over the holiday weekend.
Peruvian
Reservoir chlorine analyzer Mr. Carpenter stated that the old tunnel
chlorine analyzer has been installed at the Peruvian reservoir. Mr. Brindle and
Mr. Wilz did an excellent job installing the plumbing and wiring. Mr. Taylor
from SKM was able to remotely program the chlorinator. This will help get a
more accurate reading at the Peruvian reservoir.
Wasatch
Drain Tunnel upgrades 2023- Mr. Carpenter stated that the new Tunnel
PLC cabinet is currently being built by Electro-Power. New filter media was
ordered from Pureflow and the 50% deposit check has
been sent. The filter media should be delivered in the next couple weeks. Mr. Carpenter will continue to keep the board
informed on the status of both tunnel projects.
Town of Alta
sewer operator Mr. Carpenter had a discussion with the Town of Altas interim town
manager Mr. Cawley about the current projects we are supervising for the
Town. Also discussed was finding a sewer
operator and that the Service Area does not want to oversee the Towns sewer
operations. Mr. Carpenter gave Mr. Cawley some ideas of how to find a sewer
operator. Overall, it was a good meeting.
Treasurers Report Mr. Carpenter reviewed with the Board of
Trustees the Balance Sheet Previous Year Comparison report through June 30th,
2023, and the Profit and Loss Budget vs. Actual January 1st, 2023, through
June 30th, 2023. These reports are emailed to members of the Board
prior to the Board meeting for their review. Salt Lake County Service Area #3
prepared the financial reports.
Approval of Bills paid Approval of the bills listed on the check
detail dated, June 17th
through July 13th, 2023, as presented by Mr. Carpenter, and hereby authorized and ratified
to be paid by the office manager. Chairman Richards asked for a motion to
approve. Trustee Bremer motioned to approve. Vice Chairman Prosek seconded the
motion and it passed unanimously. Copies of the approved check detail are
attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 12:55 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/ Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________