SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
October 16th,
2023
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom
Prosek, Vice Chairman
Chris
Bremer, Trustee
Kasey Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:01 pm.
Meeting Minutes approval
– With a grammar
correction and a correction to Election Cancellation Chairman Richards
abstaining from the vote. Chairman Richards made a motion to approve the
corrected minutes from the September 18th, 2023, Board meeting. Trustee
Prosek seconded the motion and the motion carried unanimously. A copy of the
minutes is attached for review.
2024
PRELIMINARY BUDGET DISCUSSION – Mr.
Carpenter discussed the preliminary budget process, stating this is the second
of 3 revisions for the 2024 preliminary budget and 2023 amended budget. Mr.
Carpenter reviewed the three preliminary budget options showing a 0%, 5% and
10% rate increase. Mr. Carpenter briefly discussed the rate increases that Salt
Lake City Public Utilities and Cottonwood Improvement district had for 2023 and
will have for 2024. Mr. Carpenter discussed the Snowbird snowmaking percent
increase greater than 5% due to the continuous increases from SLC public
utilities over the years. The Board asked Mr. Carpenter to refine Snowbird
snowmaking rates for the November board meeting. Mr. Carpenter will continue to revise the
preliminary budgets for the next board meeting. Copies of all 3 preliminary
budget options are attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Town of Alta
West Peruvian Estates Project – Mr. Carpenter stated the project is
almost complete. Paving still needs to be done, Newman will be paving once some
better weather arrives. Mr. Carpenter is working with Nick an engineer from
Aqua Engineering to get the operating permit from the State. Mr. Carpenter
reviewed the project photos. A big thank you to Mr. Brindle and Mr. Wilz for their
hard work on this project.
Alta Grizzly
vault generator issues- Mr. Carpenter discussed that the
generator has been having starter issues at the Grizzly vault. Mr. Brindle was
up there this morning with a Jenco generator tech and the generator was
serviced and is back in operation.
Town of Alta
Gas Meter for Grizzly vault- Mr. Carpenter stated there is still no
Dominion gas meter installed for the Grizzly vault. The service area has done
what it can to move the gas line project forward. Mr. Carpenter stated Mr. Gouldner from the Town of Alta will continue to work with
Dominion to get a meter installed, hopefully before winter.
Town Of Alta Bay City filter media replacement – Mr. Carpenter reviewed
a quote from Pureflow for replacement media for
Filter A in the Bay City water treatment plant. The current plan is to replace
this media spring 2024. The media replacement is about every 3 to 3.5 years.
Filter B was done in 2021.
Town Of Alta
remote water meter project– Mr. Carpenter stated that the remote
meter project was put on hold due to the projects for the Service Area going
on. With those projects complete, Mr. Carpenter and Mr. Brindle have started
gathering meter sizing for the Grizzly subdivision. The Town of Alta will
purchase more remote meters and hopefully get some installed before it snows.
Wasatch
Drain Tunnel upgrades 2023- Mr. Carpenter discussed Mr. Hogan from Pureflow came up Tuesday after the last board meeting to
assist in loading the new media. Mr. Carpenter reviewed photos from the media
replacement project. Mr. Carpenter stated there was an issue with a chlorine
injector quill, we have ordered a new quill from Waterford and that has been
installed. Mr. Carpenter stated over all the project went well and the
treatment plant is back in operation.
SA3 multiday
internet issues – Mr. Carpenter briefly discusses the internet issue during the last week
of September. Ms. Alderin was in contact with Utah Broadband and Mr. Jeppson
from SKM to get the issue resolved. Ms. Alderin explained that the internet
issues were caused by old Utah Broadband communication equipment and some
firewall issues on our end. The internet was back up Wednesday evening. Mr.
Jeppson from SKM is putting together a quote for a new sonic firewall as ours
has become obsolete.
KeyBank – Mr. Carpenter discussed
that KeyBank bill pay is now being used for our bill paying. Ms. Alderin
explained the process of approvals through this new system and asked the board
to reach out if they need assistance getting familiar with the new process.
10/7/23
Valet building Gas alarm- Mr. Carpenter stated that Saturday
October 7th, there was a gas alarm and he and Mr. Brindle both came
up the canyon to resolve the alarm and were met by bumper-to-bumper traffic
beginning at Tanners Camp ground. It took them 1.5 hours to get to the office.
Mr. Carpenter stated this could be a huge issue if it were a chlorine gas leak.
Mr. Carpenter put automatic gas valves on the 2024 capital list to assist with
this potentially serious problem in the future if we are unable to be on
property in a timely manner.
Peruvian
source waterline replacement cost vs budget- Mr. Carpenter
received the final invoice from Newman construction for the project. The Total
cost is $66,344.62. Mr. Carpenter stated that the new invoice is agreeable and
will be paid on the next check run.
Annual valve
exercising – Mr. Carpenter stated Mr. Brindle and Mr. Wilz have started exercising
valves before winter.
Waterline
break at new construction Blackjack Rd. – Mr. Carpenter discussed
that Friday October 13th the construction crew dug up a 2” water
line. Mr. Carpenter and Mr. Wilz responded and got the water shut off and the
repair was made and all residents were back in water that evening.
Source
Protection Plan- Mr. Carpenter discussed that the Source Protection Plan is required by
the State and is to be revised every 5 years. Mr. Carpenter is working closely
with Mr. Hawks from Aqua Engineering on this update. Mr. Carpenter stated that
the big change for our Source Protection plan is the addition of the new Hidden
Peak building. Aqua Engineering will also be assisting us with our CCap (sewer system evaluation and capacity plan) which is a
state required document that also has to be revised every 5 years.
6” meter for
PRV by Powderbird- Mr. Carpenter
stated we finally received the 6” water meter for the PRV vault by Powderbirds. Mr. Carpenter and Mr. Brindle will work to get
that installed, as well as the new meter for the PRV vault by the view, as the
current siemens meters have not been working.
Treasurer’s Report – Mr. Carpenter reviewed with the Board of
Trustees the Balance Sheet Previous Year Comparison report through September 30th,
2023, and the Profit and Loss Budget vs. Actual January 1st, 2023, through
September 30th, 2023. These reports are emailed to members of the Board
prior to the Board meeting for their review. Salt Lake County Service Area #3
prepared the financial reports.
Approval of Bills paid – Approval of the bills listed on the check
detail dated September 15th - October
13th 2023 as
presented by Mr. Carpenter, and hereby authorized and ratified to be paid by
the office manager. Vice Chairman Prosek made a motion to approve. Trustee
Bremer seconded the motion and it passed unanimously. Copies of the approved
check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:24 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/ Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________