SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
November 20th,
2023
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom
Prosek, Vice Chairman
Chris
Bremer, Trustee
Kasey
Carpenter, General Manager
Bryauna Alderin,
Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Vice
Chairman Prosek at 12:00 pm.
Meeting Minutes approval
– With 2 grammar
corrections made, Vice Chairman Prosek made a motion to approve the
corrected minutes from the October 16th, 2023, Board meeting. Trustee Bremer seconded
the motion and the motion carried with 2-3 votes as Chairman Richards called
dropped from the meeting. A copy of the minutes is attached for review.
2024
PRELIMINARY BUDGET DISCUSSION – Mr.
Carpenter discussed the preliminary budget process, stating this is the last of
the 3 revisions for the 2024 preliminary budget and 2023 amended budget. Mr.
Carpenter reviewed the preliminary budget option showing the 5% rate increase. Mr.
Carpenter discussed that he has amended the 2023 budget to better reflect the costs
of 2023 and stated Capital projects are mostly wrapped up so the amended
numbers shown should be close to final costs for the projects completed this
summer. Mr. Carpenter reviewed the 5% rate increase and explained that Salt
Lake City Corporation and Cottonwood Improvement district both had 10%+ rate
increases in July 2023 and will have another 10%+ increase in July of 2024. The
rate increase of 5% would change the monthly cost of water and sewer from
$119.05 to $125.00. Powder Ridge Sewer only customers monthly cost would change
from $62.93 to $66.08. Snowbird Resort monthly water and sewer costs would
increase from $84,335.14 to $88,551.90. Mr. Carpenter discussed the Snowbird
snowmaking water rate as it will need to increase by 40% to cover the current
cost of untreated water which would change the cost of snowmaking water from
$0.41 per thousand gallons to $0.57 per thousand gallons. Mr. Carpenter briefly
reviewed proposed wages and presented the board with comparable Special Service
District wages from the Transparent Utah website. Vice Chairman Prosek and
Trustee Bremer had some discussion regarding the wage increases to realign the
Service Area pay to a more comparable rate of the Special Service District
industry and while also recognizing the fact the Service Area employees are not
only performing one job title, all take on multiple rolls. Both Vice Chairman
Prosek and Trustee Bremer agreed these wage increases are necessary for this
year but are not sustainable for the future. Mr. Carpenter stated that this is
the last review of the budget and at the December 11th board
meeting/public hearing it will be voted on. A copy of the 5% preliminary budget
is attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Town of Alta
West Peruvian Estates Project – Mr. Carpenter stated that Newman
Construction had mostly wrapped up the waterline and PRV Replacement. Mr.
Carpenter received a phone call on Thursday 11/16/23 from the Town of Alta ‘s
Mr. Cawley concerning water coming up out of a valve box. Mr. Carpenter and Ms.
Alderin went to check and found a large water leak
from the valve box. Mr. Carpenter got in touch with Mr. Dudley from Newman
construction, to help assess the issue. Newman was unable to respond that night
so the decision was made to shut the water off above the PRV for the night.
Newman construction responded the next morning and dug up around the valve box
and found that one of the newly installed pipes had a large crack, Mr.
Carpenter stated it is unknown what cause this damage as it had been in service
for a month previous to this break. The damaged pipe was removed and replaced;
all residents were back in water by 2pm Friday 11/17/23.
Town of Alta
Gas Meter for Grizzly vault- Mr. Carpenter discussed Dominion gas has
installed the meter for the Grizzly vault, the generator is now attached to
natural gas and no longer running off of propane. Mr. Carpenter stated a new
battery was also purchased to make sure the generator is in good condition in
preparation for winter.
Town Of Alta
remote water meter project– Mr. Carpenter ad Mr. Brindle installed 5
more remote meters in the Grizzly subdivision area. Mr. Carpenter stated the
meter installation project will resume in the spring 2024.
Town Of Alta Bay City filter media replacement – Mr. Carpenter spoke
with Mr. Cawley regarding the Filter media replacement for Bay City. Mr. Cawley
stated the replacement media will be ordered in Mid-December. Mr. Carpenter
stated the plan is to replace the media in the spring of 2024.
Albion Basin Fire hydrant maintenance - Mr. Carpenter
stated the remaining parts finally came it to finish the repair of the fire
hydrant by the cat shop in Albion basin. Mr. Carpenter and Mr. Brindle have
completed the repair and the fire hydrant is back in service.
Source
Protection Plan- Mr. Carpenter discussed that the Source Protection Plan is required by
the State and is to be revised every 5 years. Aqua Engineering is still working
on updating the Service Area’s plan and it will be done by the end of the year.
Mr. Carpenter stated The Town of Alta has agreed to have Aqua Engineering
update their Source Protection plan. Mr. Carpenter discussed that he mentioned
a CCAP (sewer evaluation capacity assurance program) at the last meeting, that
was also being updated, it has been found by Aqua Engineering that due to the
SA3 and Town of Alta population that is not a required document for either to
have, it has been decided that the CCAP will not be updated as it is not
required.
6” & 8”
badger meters - Mr. Carpenter discussed we received both the 6” water meter for the PRV
vault by Powder birds and the 8” water meter for the vault by the View condos.
Mr. Carpenter and Mr. Brindle have installed both meters. Mr. Carpenter stated
the new meters will help monitor the water better than the previous Siemens mag
meters.
Wasatch
Drain Tunnel upgrades 2023- Mr. Carpenter stated we finally received
the new sulfur dioxide controller that was ordered in January. Mr. Carpenter
and Mr. Brindle got the new controller installed with new tubing and it is
working well.
Disposal of
used filter media – Mr. Carpenter discussed that E.T. technologies
finally came and picked up the 17 barrels of used media from the tunnel. We are
still awaiting the invoice for testing and disposal. Mr. Carpenter stated we
also returned a super sack of 2000 lbs. of un-used filter media to Pureflow and should be seeing a credit for that.
SCADA clean
up – Mr. Carpenter discussed he worked with Mr. Taylor from SKM to add the
new 6” & 8” meters that were installed and remove obsolete items. Mr. Carpenter
stated they also cleared up some communications issues that were happening with
the Town of Alta Bay city treatment plant.
Meadows Pump
station – Mr. Carpenter discussed there is an issue with one of the two pumps in
the Meadows sewer lift station. Mr. Carpenter stated the issue has been with
the VFD failing when the motor would try to start due to a pump issue. Mr. Carpenter
stated the pumps and motors are fairly old and were purchased by the developer
from Cottonwood Improvement district. Mr. Carpenter explained that both motors were
rebuilt in 2016. Mr. Carpenter stated he has scheduled Nickerson to come up
December 1st. Mr. Carpenter will keep the board informed on the
progress of this issue.
Treasurer’s
Report – Mr. Carpenter
reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison
report through October 31st, 2023, and the Profit and Loss Budget
vs. Actual January 1st, 2023, through October 31st, 2023.
These reports are emailed to members of the Board prior to the Board meeting
for their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated October 14th through
November 16th, 2023
as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by
the office manager. Trustee Bremer made a motion to approve. Vice Chairman
Prosek seconded the motion and it passed unanimously. Copies of the approved
check detail are attached to the minutes.
Adjournment - With there being no further business, Vice Chairman
Prosek adjourned the meeting at 1:06 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Tom Prosek/ Vice
Chairman
ATTEST: ________________________________________
Bryauna Alderin/Clerk
DATE: ____________________________________________