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PRESENT: Annamarie Borgione, Chairman

Deborah Collinson, Trustee

Peter J. Bennett, Vice Chairman/Trustee

Keith Hanson, Gen. Mgr. /Treasurer

Monica Lisenbee, Secretary/Clerk

ABSENT: Steve McIntosh, System Supervisor

Ms. Borgione called the meeting to order at 12:12 p.m. Ms. Borgione then moved to approve the minutes from the April 15^th, 2008 scheduled board meeting. Mr. Bennett seconded the motion and it passed unanimously.

Board members received a draft copy of the 2007 financial statements as prepared by Hansen, Barnett and Maxwell. Mr. Hanson briefly discussed this document, referencing the auditors report on page 1 and the management, discussion and analysis report on page 2. Mr. Hanson recommended that the trustees review this financial report, paying specific attention to the end notes. A representative from Hansen, Barnett and Maxwell will be at the June 20^th board meeting with final copies of the audit and will discuss this report in greater detail.

The Utah Retirement Systems audit report for the Service Area from November 2007 was expected by this meeting, although we still have not received the report.

The Service Area invited Legrand Bitter with the Utah Association of Special District’s to conduct a trustee training on May 19^th, 2008. Mr. Hanson thanked members of the board for attending this training and remarked that the presentation was very informative. Mr. Bitter discussed legislative audits of special districts. Currently there is limited funding for this audit, although at some point the Service Area should expect this to take place. Mr. Hanson stated to the board that we should be working towards updating all aspects of our business, which would include records of finances, safety, policies and procedures, personnel, compliance regulations, water quality records, and infrastructure issues. An issue which Mr. Hanson addressed is creating a GRAMA, (Government Record and Management Act) for the Service Area. Mr. Bitter recommended an attorney, Mark Anderson who works with special districts in a legal capacity. Mr. Hanson proposed to enter into a contract with Mr. Anderson in assisting with a GRAMA policy and also policies and procedures. The board approved to begin this process and Mr. Hanson will keep the board informed as we enter into this process.

In the near future, Mr. Hanson will present a balance sheet to the board from the past 5 years. Because of increased overall costs, we need to discuss raising water and sewer rates in June 2009.

Last week the Peruvian spring flows increased significantly. This spring has been monitored on a daily basis, by opening the collection box and checking the water quality. Mr. Hanson was pleased to announce that there is no turbidity in the collection box and samples have been satisfactory.

Mr. Hanson reported of current flooding problems with Alta and the Snowbird areas. Alta’s Wild Cat ticket office had a plugged culvert, which Mr. Hanson and Mr. McIntosh assisted in resolving. The Village of Sugarplum has also been experiencing flooding problems with their storm drains. The Service Area has loaned them some pumping equipment, which should be returned soon. Mr. Hanson will be meeting with Canyon Services today to assist with unplugging the storm drains and suggestions on how to avoid these issues in the future. There has also been flooding from behind the Hilton, with water coming out of ground and ending up in the Superior lot, rather than going into the culvert. Mr. Hanson met with Jim Baker and Snowbird will have equipment in place to resolve this problem as soon as possible. Our vaults are constantly requiring pumping as well.

Mr. Hanson and Ms. Hunsaker recently pulled 6 main manholes of the sewer system. The first manhole pulled is located where the Hidden Peak sewer meets the main sewer line in Gad Valley. From this area there was a flow of approximately 50 gpm out of the lateral from the mountain. Mr. explained that this is a high flow since the mountain is closed. Mr. Hanson consulted with Jerry Giles and Jim Baker regarding this issue and stressed the importance of resolving this since we are paying to treat run-off water. Could be at the restaurant or another area in the line. Mr. Hanson will arrange for the Cottonwood Improvement District to bring up TV equipment to inspect sewer lines areas of concern once the weather allows.

There is a section of timbers in the Bay City Mine which is caving in. Mr. Hanson has contacted two shoring companies to present cost proposals to the Town of Alta for repair to this area.

The Service Area continues to conduct pilot work for the Town of Alta, running the 3 pilot columns with the 3 different iron based medias. Mr. Hanson obtained a granular titanium oxide from Pureflow to test in this pilot which so far out performs the other medias on arsenic and silica.

The board received copies of the Service Area 2008 summer project list, which was divided into sewer, water, pump station, tunnel and capital projects.

Our new night operator is Josh Lambert and is working out well so far.

Keith Hanson, Steve McIntosh and Kellie Hunsaker will be attending a Hazwoper Refresher course on June 6^th, 2008.

Mr. Hanson reviewed with the Board of Trustees the financial reports for the period ending April 30, 2008. Mr. Hanson presented a balance sheet previous year comparison and a profit and loss budget vs. actual report, as prepared by the staff of Salt Lake County Service Area #3.

Ms. Collinson moved that the bills listed on the April 16^th, 2008 through May 20^th, 2008 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Ms. Collinson seconded the motion and it passed unanimously. A copy of the approved bills is attached to the minutes.

The Service Area dinner will be held on May 30^th, 2008 at 6:00 p.m. at the Market Street Restaurant.

There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:20 p.m.

Salt Lake County Service Area #3-Snowbird

ATTEST:____________________________________

Annamarie Borgione/Chairman of the Board

______________________________________________

Monica L. Lisenbee/Clerk DATE:__________________

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