SALT LAKE COUNTY SERVICE AREA #3 - SNOWBIRD
BOARD OF TRUSTEE'S MEETING MINUTES
November 17, 2009
at the Service Area Office, Fire Station#113/Community Center
Snowbird, UT
PRESENT: Annamarie Borgione/Chairman
Deborah Collinson, Trustee/Vice Chairman
Kent Jensen, Trustee
Keith Hanson, Gen. Mgr. /Treasurer
Steve McIntosh, System Supervisor
Monica Lisenbee, Office Manager/Clerk
The clerk was absent for the majority of this meeting, however minutes were recorded
and are transcribed from recordings.
REGULAR MEETING MINUTES APPROVAL
Chairman Borgione called the meeting to order at 12:00 p.m. Ms. Borgione moved to approve the regular scheduled board meeting minutes from October 20th, 2009 as written. Ms. Collinson seconded the motion and it passed unanimously.
The work session meeting was cancelled on October 16th, 2009. An operator lunch was held in its place.
SYSTEM OPERATIONS AND DEVELOPMENT
Mid-Gad Water System
While conducting a routine investigation of the Mid-Gad water system, Mr. Hanson discovered potential contamination issues within this system. Mr. Hanson was able to resolve this matter temporarily by draining tanks and disinfecting. Mr. Hanson has made his recommendations to Snowbird to consider re-developing the Mid Gad Spring. Thus far, no positive coli form tests have been identified and the Service Area will continue to collect bacteriological samples from this source.
Snowbird-Maintenance Shop Line Repair
Since Snowbird replaced the 1-1/2" service line from our main line to the maintenance shop last month, Mr. Hanson has determined a significant decline in culinary water consumption. Along with this, Mr. Hanson stated that we are currently relying solely on the Peruvian Source, which is beneficial for the antimony blending and averaging. Mr. Hanson stated that we will be below the antimony limit for the 4th quarter.
Customer-Water Overages
Peter Cocoziello an owner in Superior Point continues to accumulate water overages from his unit 1A. Staff for Mr. Cocoziello contacted the Service Area regarding the most recent overage. Mr. Hanson has informed this customer that it is necessary for them to inspect their plumbing and also to contact Canyon Services, since this is not our responsibility. Ms. Borgione questioned the overage charges, which Mr. Hanson stated were approximately $200.00 over the monthly water fee of $37.00. Ms. Collinson stated the customer should be concerned of water waste. Mr. Hanson is concerned with this issue and has discussed this with Canyon Services.
Peruvian Meter Vault
The remote read-out located near the View Condominiums, has failed for the 3rd time. Mr. Hanson suspects these failures have been caused by lighting strikes, which affect the sensitive transistor within this equipment. Mr. Hanson attempted to repair this part with the assistance of the Sieman’s supplier, but the technical support was unsuccessful. Mr. Hanson has ordered another remote read-out and hopes to have this installed before winter.
Valve Exercising/Marked
Steve McIntosh has completed exercising and marking all the valves throughout the distribution system. We are now prepared to go into the winter season knowing that this is operational.
Bay City Mine-Update
Mr. Hanson informed the board that the Bay City plant has been operating well, and is an effortless system to operate. Mr. Hanson also reported the Town system is also functioning well and he is currently working with the Alta Ski Lifts on a telemetry upgrade to tie into their snowmaking system.
Power Alternatives
Mr. Hanson recently met with a group, who would like to build a potential micro-hydro electric plant to run Alta Java off a hydro-electric turbine. Most likely the water source used would be the Columbus-Rexall Mine. Mr. Hanson stated that they are mostly proposing this idea for public relations purposes, but realistically the level of return on their investments would be at least 25 years. What Snowbird is proposing for alternative power sources for snowmaking is at least 20 times larger.
Election Update
As it was not required that the Service Area hold an election this year, due to revisions in the Utah election laws, the Clerk posted Resolution: 2009-5-Public notice-No election to be held within 7 locations of the Service Area boundaries. This notice was posted from October 20th through November 4th, 2009. Trustees will be sworn in January 1st, 2010 to fulfill their 4 year term. Kent Jensen will be up for re-election November 2011. Copies of this resolution were sent to Salt Lake County Elections, Lieutenants Governor’s office and Carr Printing.
Re-Certification Applications
Mr. Hanson and Mr. McIntosh will require notary services for their water and waste water re-certification applications which are due by December 31, 2009.
Seven Summits-Snowbird Charges
Mr. Hanson and Mr. Herron have come to an agreement for water/sewer charges for Seven Summits. These charges have been approved by Tom Jones as well. The Seven Summits will be charged for winter use only. During this period, if Seven Summits is open for more than 3 days per week, the rate may vary.
Proposed 2010 Service Area Budget
Mr. Hanson reviewed preliminary 2010 budgets from 10/20/09 & 11/17/09-(#1) for comparison purposes. Revisions noted are directed to salaries and wages which decreased by $2,000.00. Mr. Hanson made a correction to the infrastructure replacement fund from the 10/20/09 preliminary budget. Capital improvement projects were discussed and Mr. Hanson commented that in order to meet the proposed costs, he has moved funds from other items which are not as critical. 10000Our budget for 2010 is essentially the as our 2009 budget. Mr. Hanson referred to 11/17/09 preliminary budget #2 and stated the increase $19,000 to $100,000 for filter plant upgrades. He encouraged the board to compare these budgets and make suggestions at the December 8th, 2009 budget hearing.
Performance Appraisals
Mr. Hanson will be conducting performance appraisals sometime between now and to December 4, 2009 and will be meeting with the board to discuss these appraisals on an individual basis.
TREASURER’S REPORT
Mr. Hanson reviewed with the Board of Trustees the financial reports for the period ending October 31, 2009. Mr. Hanson presented a balance sheet previous year comparison and a profit and loss budget vs. actual report, as prepared by the staff of Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the October 21st, through November 17th, 2009 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Jensen seconded the motion and it passed unanimously. A copy of the approved bills is attached to the minutes.
ADJOURNMENT
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:02 p.m.
Salt Lake County Service Area #3-Snowbird
___________________________________
Annamarie Borgione/Chairman of the Board
ATTEST:___________________________
Monica L. Lisenbee
DATE:_____________________________