Dave Richards, Chairman
Tom Prosek, Vice-Chairman
Kate McGuinness, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The December 8th, 2020 Board of Trustees meeting was held electronically due to the current Utah State requirements for social distancing due to the COVID 19 pandemic.
PUBLIC HEARING- Chairman Richards opened public meeting at 12:02 pm. Let it be noted that there were no public present.
AMENDMENT OF THE 2019 SALT LAKE COUNTY SERVICE AREA #3 BUDGET and 2020 BUDGET HEARING AND APPROVAL- Mr. Hanson reviewed the changes to the 2021 preliminary budget with the Board of Trustees. As per state requirements for the budget process. Mr. Hanson discussed the Direct Costs for 2020 sighting the significant increase in sewage treatment costs from Cottonwood Improvement District and normal increase for water purchased for 2021. 2020 Amended Direct Costs are $293,805.00 and 2021 Budgeted Direct Costs are $381,957.00. Mr. Hanson stated direct costs were under budget due to Covid-19 82 day shut down and that canyon usage is still down. Mr. Hanson based the 2021 budget on a normal productive year. Mr. Hanson reviewed 2020 Operating Costs, Wages were slightly higher than budgeted for Ms. Alderin and Mr. Carpenter due to extra hours worked by both employees. Mr. Hanson adjusted the 2021 budget to reflect closer to those hours worked. Employee medical insurance costs to increase by 5%. 2020 Amended Operating expenses $483,449.00 and 2021 Budgeted Operating expenses $508,900.00. 2020 Amended Capital Expenditures $390,077.00. Mr. Hanson stated that this is the most capital improvements done in a year since the drain tunnel was installed. 2021 Budgeted Capital Expenditures are $83,500.00.
2020 Capital Expenditures completed below-
· Waterline replacement - $218,250.00
· Tunnel WTP upgrades _ $18,000.00
· Fire Hydrant replacement - $10,000.00
· Sewer line replacement - $126,577.00
· Manhole upgrades - $2,250.00
· 2007 Chevy 1500 - $10,000.00
· Scada Improvements - $5,000.00
Mr. Hanson discussed the 2020 Amended Revenue and Income, slightly below what was budgeted. 2021 Budgeted Revenue and Income $1,061,069. Mr. Hanson stated there will be no water or sewer rate increase to our customers for 2021. Mr. Hanson increased Snowmaking water slightly due to high demand of snowmaking water. Mr. Hanson stated Interest income is almost 50% less then what was budgeted for 2020. Mr. Hanson stated that puts 2020 Amended Total Cash received at $1,208,131.00, approx. $15,000.00 less than budgeted. 2021 Budgeted Total Cash received $1,067,465. Chairman Richards motioned to approve, Trustee Prosek seconded the motion and it was unanimously carried. A copy of the 2021 budgets are attached to the minutes.
Public Hearing closed at 12:23 pm.
The Regular Salt Lake County Service Area #3 Board of Trustees meeting was called to order by at 12:23 pm.
MEETING MINUTES APPROVAL – With no comment or changes Trustee Prosek motioned to approve the minutes from November 17th, 2020 meeting. Trustee McGuinness seconded the motion and it passed unanimously.
2021 Annual Meeting Schedule discussion-
The Board briefly discussed the proposed 2021 Annual Meeting Schedule for Service Area Meetings in which regular board meetings are held every third Tuesday of the month, with the exception of the December meeting, held the second Tuesday of the month. 2021 meetings will be held electronically due to the ongoing COVID-19 social distancing mandate, electronic meeting information will be posted with all meeting agendas. General consensus was this schedule will work. Mr. Hanson stated in the event of a conflict with trustee work schedules, to notify the Service Area with sufficient notice. Chairman Richards made a motion approving the presented 2021 Annual Meeting Schedule. Trustee McGuinness seconded the motion and it passed unanimously. A copy of the 2021 Annual Meeting Schedule is attached to the minutes.
Auditor selection update
Gilbert & Stewart Audit references – Mr. Hanson discussed that he made reference calls regarding Gilbert & Stewart Auditing services. He received 3 responses from Trans Jordan landfill, Wasatch Front Waste and Recycling District, Jordan Valley Water Conservatory District all of which have switch over to Gilbert & Stewart in the last 5 years. All had very positive things to say about the auditing firm. Mr. Hanson stated based on the board members discussion and positive feedback we will be contracting Gilbert & Stewart for our Auditing services.
Badger remote meter discussion- Mr. Hanson discussed the Badger Beacon AMA starter kit a cloud based remote meter reading system for the Service Area, this system uses a AT&T cellular based system to send readings to a cloud-based program at $0.89 a month per meter with 125 residential meters in the Service Area. The Badger Beacon AMA starter kit comes with everything to set up 10 residents with the system at an approximate cost of $7000.00. Mr. Hanson stated additional benefit of this system would be, it would give the Service Area #3 and customers access a to web portal to see usage numbers and possible leak detection. Mr. Hanson stated per Trustee McGuinness’s request he got a reference list of other districts using this system with comparable to our operating system. The Town of Vineyard, Springdale, Mountain Regional. Mr. Hanson stated that after speaking with these systems he received all positive feedback. Hydro Specialties and the Service Area will be doing signal checks in a couple residential homes before moving forward. Mr. Hanson will keep the board members in the loop with moving forward.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Mr. Hanson gave a brief update of the following:
· Martha road fire hydrant relocation, installed 30 ‘of 6” ductile iron to move existing hydrant out of the right of way of current road way. This was the oldest fire hydrant in system.
· Wasatch Drain Tunnel intermittent issues on filter A. Ordered replacement actuator for replacement when it fully fails.
· Mid Gad water system is ready for use. Restaurant opens December 18th.
· Snowbird Snowmaking season water use to date 63 million gallons of the 80 million allotment for snowmaking. Lowest the drain tunnel had ever been 187 feet.
· Alta Snowmaking season water use to date 7 million gallons.
· Creekside water use is down from last year.
· Cogen cooling water meter installation from last spring, interesting findings possible leak in line. SA3 will be working with Snowbird to find any existing issues.
· Aaron Rugg has accepted position with Cottonwood Improvement district. He will maintain his night operator position until when or if he moves to the valley.
Town of Alta Bay City project- Mr. Hanson discussed progress on the Bay City mine pump replacement. Mr. Hanson stated Nickerson Pump company and Service Area have completed pump installation at 290 feet. The system is up and running, now able to provide drinking water to the Town of Alta and Snowmaking water to Alta Ski lifts at the same time, something that was not possible before.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through November 30th, 2020. The Profit and Loss Budget vs. Actual January 1st through November 30th, 2020. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated November 14th through December 4th 2020 as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Trustee McGuinness motioned to approve. Chairman Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motioned to adjourn the meeting at 1:11pm.
Salt Lake County Service Area #3-Snowbird
Dave Richards/ Chairman