SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
February 20th
2024
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Chris Bremer,
Vice Chairman
Tom Prosek,
Trustee
Kasey
Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:02 pm.
*Note the
January board meeting was cancelled due to weather conditions*
Meeting Minutes approval
–With one correction
made, Trustee Bremer made a motion to approve the minutes
from the December 11th, 2023, Board meeting. Chairman Richards
seconded the motion and it carried unanimously. A copy of the minutes is attached
for review.
Open and Public meeting laws - As
an annual requirement governed by the Utah State Legislature, a current public
officer (Trustees), are required to annually review the “Open and Public
Meeting Act” (Utah Code Title: -52-Chapter 4). Mr. Carpenter presented Salt
Lake County Service Area #3’s 2024 annual review of the laws regarding open and
public meetings. This was a video provided by the Office of the State Auditor.
A link to the Open and Public meetings review is attached to the meeting
minutes. Office of the State
Auditor - Training Portal (utah.gov)
2024 State Auditor Fraud Risk assessment
– Mr. Carpenter presented the Fraud Risk assessment, completed by Ms. Alderin. The
2024 assessment for Salt Lake County Service Area #3 scored 335/395 which puts
the Service Area #3 at a Low risk level for 2024. Ms. Alderin emailed the Board
with updated copies of the Conflict-of-Interest Policy & Form and the
Ethical behavior Pledge annual signature requirements for the Fraud Risk
assessment. A copy of the 2024 Fraud Risk assessment is attached for review.
SA3 Bylaws
Chairman/ Vice Chairman selection- As
per section 3.2.1 of the SA3 Bylaws, the Board discussed the chair and
vice chair positions. Chairman Richards will continue in his position of
Chairman. Trustee Bremer will carry the position of Vice Chairman for the year
2024.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Town of Alta
– Mr. Carpenter stated the replacement filter media for Bay City arrived
unexpectedly today. Mr. Carpenter said he will coordinate with ET technologies
to get the filter media replaced within the next month.
Town of Alta
Grizzley communication issue – Mr. Carpenter stated that the Town of
Alta approved the money to fix the radio communication issues for the Grizzley
system. The Town of Alta went with Option 1: purchase new radios and change the
communication loop direct from bay city.
Capital
project planning with the Town of Alta and Mr. Hanson – Mr. Carpenter briefly
discussed that he met with Town of Alta administrators and Mr. Hanson to
discuss 2024 capital construction project needs. Mr. Carpenter stated the Town
of Alta has allocated money for engineering costs for future infrastructure
improvements.
Gas room Chlorine/SO2
automatic shut off- Mr. Carpenter stated that the auto gas shut off
device arrived and is installed. Mr. Carpenter is working with Mr. Taylor from
SKM to get it programed into the SCADA system, but it is functional to shut
gases off in an emergency.
Meadows Pump
station- Mr. Carpenter discussed that the Meadows pump station motor to pump #2
was pulled in the beginning of December and he finally heard back from
Nickerson. Mr. Carpenter stated it would cost approximately $7000 to rebuild
the current pump motor which was purchased 2nd hand from Cottonwood
Improvement District in the 1990’s. In waiting for the rebuild quote Mr.
Carpenter researched new Smith & Loveless pumps and received a quote of
$17k. Mr. Carpenter discussed with Chairman Richards and it was decided to
purchase the new pump over rebuilding the current pump again. Lead time for the
new motor is 10 weeks and Mr. Carpenter will keep the board informed on
progress with this project.
Hidden Peak
Water issues – Mr. Carpenter discussed an issue with the water delivery system. The
water line that delivers the raw water to the treatment plant continues to
freeze in the bollard pit due to the electrical breaker tripping and turning
off the heat tape on the water line. It was found that a new electrical panel installed
by snowbird over the summer was causing the issue. Snowbird electricians have
corrected the tripping issues and the heat tape has remained functional.
FCC License
expiration – Mr. Carpenter stated the Service Area #3 FCC license expired last fall.
Mr. Taylor suggested a third-party company SKM uses to apply for the FCC
licenses at a reasonable cost. Mr. Carpenter stated that in working to get the
FCC license renewed there was an issue that another company had purchased
exclusive rights to that frequency. Mr. Carpenter stated due to this issue SA3
will be getting a new frequency and will need to reprogram all the radios to
this new frequency. The cost will be higher than planned but is a necessity of
the operation.
RWAU
Conference Feb 26- March 1st 2024- Mr. Carpenter, Ms. Alderin
and Mr. Brindle will be attending the Rural water association conference in St.
George next week. Mr. Brindle will be taking a waste water class. Mr. Carpenter
and Ms. Alderin will attend regular classes to keep current certifications.
Night
Operator position open- Mr. Carpenter stated that one of the
night operators, Mr. Hamlett, has resigned due to a new position at Snowbird.
We are currently looking for a replacement and have posted the job.
Treasurer’s
Report – Mr. Carpenter
reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison
report through January 31st, 2023, and the Profit and Loss Budget
vs. Actual January 1st, 2024, through January 31st 2024.
These reports are emailed to members of the Board prior to the Board meeting
for their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated December 8th,
through February 15th 2024, as presented by Mr. Carpenter, and hereby authorized and ratified
to be paid by the office manager. Chairman Richards made a motion to approve. Vice
Chairman Bremer seconded the motion and it carried. Copies of the approved
check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:07 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________