SALT LAKE COUNTY

SERVICE AREA #3 – SNOWBIRD

BOARD OF TRUSTEES MEETING MINUTES

June 18th, 2019

At the Service Area Administration Building

9567 E. Alta By-Pass Road

Snowbird, Utah 84092

PRESENT:                  

                                    Dave Richards, Chairman

Kate McGuinness, Trustee

                                    Tom Prosek, Trustee

                                    Keith Hanson, Gen. Mgr./Treasurer

                                    Steve McIntosh, Systems Manager

                                    Kasey Carpenter, System Operator

Bryauna Alderin, Office Manager/Clerk

Steve Rawley, Accountant

Alwana Echols, Eide- Bailey CPA

Mark Haik, Resident

 

The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:05 pm.

 

MEETING MINUTES APPROVAL Mr. Prosek made a motion approving the meeting minutes from the May 20th 2019 board meeting. Chairman Richards seconded the motion and it was unanimously carried.

 

Eide-Bailey- 2018 Financial Audit Presentation- Ms. Echols representative of Eide-Bailey presented the 2018 Salt Lake County Service Area #3 Audit report. Mrs. Echols reviewed the highlight of the audit report that was completed on 6/17/2019. Ms. Echols stated the were no findings in the 2018 Salt Lake County Service Area #3 audit. The Board of Trustees will review the audit and will discuss it at the July 18th 2019 Board meeting. Copies of the Audit Report are attached to the minutes.

 

Public Meeting Resolution 2019-2 Property Tax Rate- A Public meeting was opened at 12:34pm. Mr. Hanson discussed the 2019-2 Property Tax Rate Resolution. Property tax revenue is $30,402.00. Salt Lake County Service Area #3 property tax will remain at 0. 000095.The Purposed Tax assessment of the Salt Lake County Service Area #3 is at $320,210,187. Chairman Richards made a motion to adopt the 2019-2 Property Tax Resolution. Mr. Prosek second the motion and it was unanimously carried. The Public Meeting closed at 12:39pm. A copy of Resolution 2019-2 is attached to the minutes.

 

2018 Consumer Confidence report- Mr. Hanson discussed the yearly report required by the EPA and Division of Drinking water. This report is an opportunity to share information with our customers on the water systems operations and the water quality provided. We mail a copy of the Consumer Confidence report to all Service Area customers. A copy of the consumer report is attached to the meeting minutes also available at www.canyonwater.com

 

2019 Election Update- Ms. Alderin stated that Mr. Richards was the only candidate to submit a Declaration of candidacy in person during the Declaration time June 3rd -June 7th 2019. Write in candidates have until September 3rd 2019. If no write in candidates by September 3rd 2019, no election will be held.

 

UASD Board of Trustee member- Mr. Hanson stated Salt Lake County Service Area #3 will be rejoining the Utah Association of Special Districts. Association due are $395.00 annually. Mr. Hanson stated there is a position on the UASD Board of Trustees to attend the yearly meeting in November. Board of Trustees will look over information and decide if they would like to join.

 

 

SYSTEMS OPERATIONS AND DEVELOPMENT-

 

Iron Blossam Water main repair- Mr. Hanson updated the board on the progress of the Iron Blosam PRV Vault replacement job. There was no work done for 3 weeks due to wet weather. The new vault and waterline are installed. There was minimal impact on customers, with the water off for 5 hours to the Iron Blosam Lodge. Mr. Hanson stated the new vault should last approximately 50 years. Project should be done in the next week.

 

Hidden Peak water system- Mr. Hanson discussed the Hidden Peak water system and the fact the Snowbird snowmaking system has been down for a little over a week for repairs, causing issues with the water system. Snowbird is currently hauling water to Hidden Peak via the Aerial Tram it has been challenging. Mr. Hanson stated he has discussed these issues and improvements needed with Mr. Fields of Snowbird Resort LLC.

 

LCC Water Runoff – Mr. Hanson discussed that spring runoff is here. We haven’t seen runoff like this in years. Salt Lake County Service Area #3 is watching the runoff closely. One thing it has showed us is that there are some drainage issues in a couple of the vaults, which will be addressed this summer once the vaults dry out with new drains in problem vaults.

 

 

 

 

Wasatch Drain Tunnel – Mr. Hanson stated the Wasatch Drain Tunnel had a valve failure on the purge line. Mr. Hanson has ordered a new valve at the cost of $600.00. Two alarm sensors will also need to be replaced Chlorine and SO2 alarm sensors at a cost of approximately $2000.00. The Wasatch Drain Tunnel is currently turned off right now, due to running solely off the Peruvian spring (running at 300 gpm) for the next two months. This will give the Service Area #3 time to replace the broken valve and also due preventive maintenance checks and repairs.

 

 

Mr. Hanson gave a brief update of the following:

 

·         Repaired the cable to the meter that monitors the flows going to the Sugarplum village.

 

·         Creekside Lodge water meter is now tied into the Service Areas #3 SKADA system.

 

·         Removed old hydroelectric turbine from the drain tunnel.

 

·         Replacement of damaged asphalt in front of building due winter plowing.

 

·         Mr. Hanson took 3 groups from the University Council on Water resources on W.D.T tours last week.

 

·         Sanitary Surveys to begin in August. State inspection of the Water Treatment plants, reservoirs and distribution system.

 

·         New Snowbird Co-gen building utilities possibly figured out.

 

·         New resident construction beginning in Powder Ridge.

 

·         Camera the canyon sewer lines - beginning mid-July

 

·         Purchase new work truck under $10k

 

 

Alta Water Main line replacement- Mr. Hanson discussed the new water line Newman Construction is replacing the old 6” water line in Albion basin to a 10” line. The line upgrade will be a great improvement to the system.    

 

TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning January 1st 2019 through May 31st, 2019. The Profit and Loss Budget vs. Actual through May 31st 2019 and Check Details beginning May 20th through June 13th, 2019. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.

 

 

APPROVAL OF BILLS PAID Mr. Richards moved that the bills listed on May 20th 2019 through June 13th 2019 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Tom Prosek seconded the motion and it passed unanimously.  Copies of the approved bills are attached to the minutes.

 

IRS- Continuing IRS issue trying to resolve the date issue on quarter 4 2018 form 941. Mr. Richards suggested Ms. Alderin go to the IRS building to make an appointment. Ms. Alderin will attempt this week.

 

 

ADJOURNMENT There being no further business to be discussed, Mr. Richards made a motion to adjourn was made, seconded and unanimously carried at 1:43pm.

 

 

 

Salt Lake County Service Area #3-Snowbird                     

 

 

__________________________________________________

Dave Richards/Chairman

 

 

ATTEST: _________________________________________

Bryauna Alderin/Clerk

 

 

DATE: ____________________________________________