SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
June 20th,
2023
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek, Vice Chairman
Chris
Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Kasey
Carpenter, Asst. General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
Jeremy Wilz, Seasonal Maintenance
Steve Rowley, K&C Accountant
Ron Stewart, Gilbert & Stewart Auditor
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:01 pm.
Gilbert & Stewart 2022 Financial Audit
Presentation-. Mr. Stewart
presented and discussed the 2022 Salt Lake County Service Area #3 Audit report.
Mr. Stewart discussed the Independent Auditors report of the financial
statements and Compliance with Government auditing standards. Mr. Stewart went
over the Internal Control portion of the audit and stated there were no
findings of deficiencies and Salt Lake County Service Area #3 internal controls
are producing correct and accurate accounting information. Mr. Stewart then
reviewed the State Compliance report and stated Salt Lake County Service Area
#3 is within Utah State compliance for the 2022 Audit. Mr. Stewart stated that
overall, Salt Lake County Service Area #3 is in compliance with Utah state law
and in good financial standing. A copy of the 2022 Audit Report is attached to
the minutes for review.
Public Hearing Open- Chairman Richards
opened the public hearing at 12:18 pm to discuss and approve Property tax rate
resolution and amended budget.
Public Hearing Resolution 2023-2 Property Tax
Rate- Mr. Carpenter
discussed the 2023-2 Property Tax Rate Resolution. The property tax rate for
Salt Lake County Service Area #3 will be 0.000076. The 2023 property tax
revenue for Salt Lake County Service Area #3 is $30,039.00. The tax valuation
of Salt Lake County Service Area #3 is at $395,255,622.00. Chairman Richards
made a motion to adopt and approve the 2023-2 Property Tax Resolution. Trustee
Bremer second the motion and it was unanimously carried. A copy of Resolution
2023-2 is attached to the minutes for review.
2023 Budget Amendment – Mr. Carpenter briefly
reviewed the approved 2023 budget. Mr. Carpenter stated the reason for the
amendment to the 2023 budget is due to testing that was performed last month on
the current filter media which showed that the filter media is in need of
replacement at a cost of $53,000.00. Mr. Carpenter stated that some of this
money is coming from the unexpected interest income earned from the 3 savings
accounts. This was budgeted for the year
at $9,500.00 and thus far has earned $21,000.00. Mr. Carpenter said additionally it was
budgeted to put $87,000.00 into savings this year and with this amendment,
$47,000.00 will be put into savings. Mr. Carpenter then reviewed the proposed
amended capital budget lines, the budget lines added/changed were,
Added - 2272 – Filter Media replacement was added at $53,000.00 and
Increased - 2215 – Water meter upgrades was increased from $2500.00 to
$10,000.00.
Mr. Carpenter stated that the meter upgrade capital was under budgeted to
begin with, adding the additional $7,500.00 will help complete the remote meter
project.
Mr. Carpenter stated that the total amended budget increase would be
$63,000.00.
Chairman
Richards asked for a motion to approve 2023 Budget amendment, Vice Chair Prosek
motioned to approve, Trustee Bremer seconded the motion and the motion carried
unanimously. A copy of the 2023 approved amended budget is attached for review.
Public Hearing Closed- Chairman Richards closed the public hearing
at 12:41 pm. Let it be noted no public was present at the public hearing.
Meeting Minutes approval
– Chairman
Richards asked for a motion to approve the corrected minutes from the May 15th,
2023, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded
the motion and the motion carried unanimously. A copy of the minutes is
attached for review.
Treasurer
Appointment – Chairman Richards stated that with Mr. Hanson’s upcoming retirement there
is a need to appoint a new treasurer for the Salt Lake County Service Area #3.
Mr. Hanson stated that he has full confidence that Mr. Carpenter is more than
capable of taking over the financial side of Salt Lake County Service Area #3
and has shown so over the last year. With board members in agreement, Vice Chairman Prosek motioned to approve the
appointment of Mr. Carpenter as the Treasurer of Salt Lake County Service Area
#3 effective as of July 1st 2023. Chairman Richards seconded the
motion and the motion carried unanimously. Congratulations, Mr. Carpenter!!
2022 Consumer Confidence report- Mr. Brindle reviewed the yearly report
required by the EPA and Division of Drinking water. This report is an
opportunity to share information with our customers on the water systems
operations and the water quality provided. A copy of the 2022 consumer confidence
report is attached to the meeting minutes and also available at www.canyonwater.com.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Seasonal Maintenance
worker – Mr. Carpenter introduced Mr. Jeremy Wilz, who was hired to fill the
seasonal maintenance worker position. Today is his first day. Welcome to the
team Mr. Wilz.
Town of Alta
Powder Ridge water meters- Mr. Carpenter stated that he and Mr.
Brindle were able to install 25 of the 28 remote meters at Powder Ridge last
week. The remaining 3 meters will need to be installed by a plumber; Mr.
Carpenter has been working with John Zarbock plumbing to get quotes for the
installation for the remaining 3 meters for the Town of Alta. Mr. Carpenter
stated that Powder Ridge meter replacement is phase 1 of the Town of Alta’s meter
upgrade project.
Bypass road
PRV issue – Mr. Carpenter discussed a small issue with the Bypass Road PRV that
was noticed a couple of months ago but due to the amount of snow it was decided
to wait until the snow melted to address. Mr. Carpenter and Mr. Brindle were able to
access the PRV and found a diaphragm had developed a hole causing the pressure
issues. A replacement diaphragm was purchased and installed. Mr. Carpenter and
Mr. Brindle also noticed a small leak coming from a pipe in the 2” portion of
the PRV. It was found that due to high
pressure small holes had formed in the threads of the brass nipple. The brass
nipple was replaced. The PRV issues have been repaired.
Pureflow
Filter media– Mr. Carpenter discussed that a representative from Pureflow flew out to assist
in the acid washing of the Wasatch Drain Tunnel filter media. While the filter
vessel was open, he also checked the depletion levels of the current media to
see if additional media is needed. After a discussion with the representative
from Pureflow it was concluded that the media should be replaced. Mr. Carpenter stated Mr. Brindle was the point
man on gathering testing materials from the filters.
Wasatch
Drain Tunnel upgrades 2023- Mr. Carpenter stated 15 automatic
actuators from Sierra Automation and 13 valves from Ferguson have arrived. Mr.
Carpenter stated the upgrade to the tunnel valves and actuators will begin soon.
Mr. Carpenter discussed the PLC side of the upgrade project; Mr. Carpenter
stated the current tunnel PLC has obsolete parts that if they failed could not
be replaced. The PLC’s that were ordered 1 ˝ years ago have finally come in. Mr.
Carpenter has been working closely with SKM, Total Power and Controls, and Electro
Power. We are waiting on a quote from Electro Power for building the enclosure
and will continue to keep the board informed on the status of both tunnel
projects.
1999 Chevy
Truck- Mr. Carpenter stated that the 1999 Chevy 1 ton has been sold. Ms. Alderin
listed it for $1000. 00 and sold it the next day for $800.00 to a mechanic from
Snowbird. Mr. Carpenter stated that a replacement truck will be budgeted for
2024.
Newman
Construction meeting – Mr. Carpenter and Mr. Hanson met with John Gouldner from the Town of Alta and Mike and Steve from
Newman Construction last week to get a plan together concerning the Town of
Alta West Peruvian estates and Grizzly projects. Mr. Carpenter stated that
there is a meeting scheduled for next Monday with the residents to inform them
of the impact the project might have on them. Mr. Carpenter stated that the
Peruvian pipe replacement project will also coincide with West Peruvian and
Grizzly projects.
UDOT
Statewide utility license agreement – Mr. Carpenter stated that in
preparing for the lower canyon manhole realignment, it was realized that our UDOT
utility license agreement had expired. It
took a couple of weeks, but we have renewed this agreement and are able to get
the appropriate encroachment permits to start working with Cottonwood
Improvement District TV ‘ing and cleaning the sewer.
2023 Election Update- Mr. Carpenter stated that Mr. Richards was
the only candidate to submit a Declaration of candidacy in person during the
Declaration time June 1st -June 7th 2023. Write in
candidates have until September 18th 2023. If there are no write in
candidates, no 2023 election will be held.
Treasurer’s Report – Mr. Carpenter reviewed with the Board of
Trustees the Balance Sheet Previous Year Comparison report through May 31st,
2023, and the Profit and Loss Budget vs. Actual January 1st, 2023, through
May 31st, 2023. These reports are emailed to members of the Board
prior to the Board meeting for their review. Salt Lake County Service Area #3 prepared
the financial reports.
Approval of Bills paid - Trustee Bremer motioned to approve the bills
listed on the check detail dated, May 13th
through June 16th, 2023, as presented by Mr. Carpenter, and hereby authorized and ratified
to be paid by the office manager. Chairman Richards asked for a motion to
approve. Trustee Bremer motioned to approve. Vice Chairman Prosek seconded the
motion and it passed unanimously. Copies of the approved check detail are
attached to the minutes.
Thank you, Keith Hanson- Chairman Richards
thanked Mr. Hanson for his 37 years of dedication to the community of Little
Cottonwood Canyon and wished him all the best in his future endeavors. He will
be missed and likely called on often for his vast knowledge of everything while
Mr. Carpenter, Ms. Alderin and Mr. Brindle learn to navigate the Service Area
without his leadership. Thank you again!
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:43 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/ Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________