Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
Jake Treadwell, Snowbird
Chris Bremer, Resident
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:00 pm.
MEETING MINUTES APPROVAL – With no changes needed, Chairman Richards asked for a motion to approve 06/15/21 meeting minutes as is. Trustee McGuinness motioned to approve and Chairman Richards seconded the motion and it passed unanimously.
Chairman Richards welcomed Trustee McGuiness’ daughter Millie who is attending her first Service Area #3 board meeting.
Salary & Succession plan discussion – Mr. Hanson discussed the succession plan for the Service Area management. While working with Ms. Alderin on this plan Mr. Hanson realized there have been approved changes to the SA3 Policy and Procedures that have yet to be updated within the policy and procedures physical manuals. These updates will be worked on over the next month to get them current with the couple of changes that have been made since 2019, and have an updated draft for next board meeting on 8/17/2021. Mr. Hanson reviewed the 2019 Salary range and 2022 draft salary range documents; Mr. Hanson stated these salary ranges are based on getting the Service Area wages caught up with the industry standard. Mr. Hanson discussed his recommendation to move Mr. Carpenter to a System Supervisor salaried position in 2022 and Ms. Alderin will continue in the current part time position for 2022 with the potential of moving to full time benefited position in 2023 with a job title and description change. Mr. Hanson stated new employees are very hard to come by, we have been lucky to find our current night operators Mr. Bildstein and Mr. Hamlett. A 15-minute discussion was had regarding the salary and succession plan with no decisions made. Ms. Alderin will find salary comparable to current positions for review. Discussions on this matter will continue as the 2022 budgeting process moves forward. Salary range documents are attached to minutes for review.
Gilbert & Stewart 2020 Financial Audit- The Board reviewed the final Audit information. Overall findings are the Service Area is in good financial standing with good policies in place to keep moving forward in a positive direction. Chairman Richards asked for a motion to approve 2020 Audit for Salt Lake County Service Area #3 as presented by Gilbert & Stewart. Trustee Prosek seconded the motion and it passed unanimously. A copy of the 2020 Audit is attached to meeting minutes for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
RWAU Fall Conference August 30th – September 2nd 2021- RWAU fall conference in Davis County, Mr. Carpenter will be attending Cross Connection administrator course, Ms. Alderin will be attending Water Distribution 2 course and Mr. McIntosh is a board member and will be attending in that aspect. Mr. Hanson will most likely not attend this conference.
Snowbird Cogen Power Plant – Mr. Hanson stated when Snowbird built the original Cogeneration plant in 1985 it obtained a 1 million gallon per day non consumptive right to water from the Wasatch drain tunnel. Currently the Cogen plant is averaging right around a million gallons or more per day to keep the plant cool. Mr. Hanson stated the amount of usage is slightly concerning and SA3 is working with Snowbird Cogen team to come up with some solutions and possible modifications to reduce water use. Chairman Richards asked for a subcommittee meeting to discuss potential possibilities. Mr. Hanson will invite a board member to the next meeting with Snowbird Cogen for discussion concerning the water use issue.
Badger Meter update– Mr. Hanson stated that to date Mr. McIntosh and Mr. Carpenter have installed 66 remote meters and are in service. Mr. Hanson stated the 3 homes on 9037, 9045 and 9053 Blackjack Road will have new meters installed by Zarbock plumbing. SA3 is continues to work with the Snowbird plumber and Zarbock plumbing to move forward installing the larger remote meters in the hotels.
Mr. Hanson gave a brief update of the following:
· Peck’s Painting painted the garage door and 2-man doors on the Service Area building and 2-man doors at the pump house.
· 2022 possible rate increase for water and sewer services.
· Source water flows are down 30%, SA3 is retaining all water possible. Mr. Hanson and Mr. Carpenter cleaned and inspected the filters on the Wasatch Drain Tunnel treatment plant and put it into operation. Historically the Peruvian source can provide adequate water quantity for the Service Area until around Labor Day. This year we have already had to operate the W.D.T treatment plant to augment the Peruvian source. This is about 6 weeks earlier than normal start up. Current water level is 319 feet.
· Hidden Peak snowmaking water line finally thawed at the beginning of July, Hidden Peak is back to using the snowmaking water line to fill the water holding tanks that supply the Summit water treatment plant.
· The Wasatch Drain Tunnel main ventilation blower that brings fresh air into the tunnel has failed after 40 years. We are getting quotes for a new one. Mr. Hanson will keep board informed on progress and pricing.
· The SCADA system is up and running with the new server. Alarms are complete and in working order again.
· MidGad Restaurant remodel, one concern is there may not be enough source water capacity. The Service Area recommendation is to redevelop the spring to improve the water source. SA3 does not own the water source or the treatment system, SA3 holds the operation contract in accordance with the Division of Drinking Water requirements. Mr. Hanson stated that with a redevelopment of the spring, there is a possibility of doubling the amount of water.
· Fire Hydrants – Mr. McIntosh and Mr. Carpenter removed the old abandoned fire hydrant by the bakery at the Cliff Lodge, a new fire hydrant will be installed this fall by the Cliff conference center. Also working with the Town of Alta to get Newman construction up to insulate the fire hydrants to help prevent freezing.
· Met with Engineers for the Town of Alta regarding installing natural gas lines in Bay City and Grizzly vault.
· SA3 employees started keeping time sheets in the end of the June to document time spent in Alta. Time sheets will be sent to the Town with the monthly billing.
· Bay City mine now has WIFI, which gives us the ability to communicate from the back of the mine.
· Plan to abandon old PRV not in use in front of the Hilton.
· Working very closely with the new gas building construction in front of the Hilton.
· Manholes 124, 125, & 126. SA3 continues to monitor the ground water situation. Plans to plug them permanently with concrete and dirt this fall.
· Planning with Cottonwood Improvement District to clean and TV sewer lines.
· Lots of new construction, Meadows Glen Hame property, Martha Road behind Ben Hame, Lot 6 at the end of Blackjack Road. Tennie resident water and sewer tie in this week.
· 1999 Chevy truck, last month it was discussed the possibility of selling it. Mr. Hanson has weighed options and thinks it could be better to make repairs to front suspension and a new bed and keep it.
· Wasatch Drain Tunnel Tours – 7/14/21 Division of Drinking Water director Tim Davis and 4 state legislators. Tomorrow 7/21/21 8 Division of Environmental Quality scientist tour.
· EPA risk and resilience assessment and consumer confidence reports complete.
Forest fire preparedness – Trustee McGuiness asked the question of how prepared is the Service Area for a fire. Mr. Hanson stated that we can put water into the snowmaking system and have 35 million gallons. Snowbird has created a forest fire plan; Mr. Hanson has worked closely with Snowbird on this plan. Chairman Richards stated that the potential of a “Wild” fire in Little Cottonwood Canyon is low due to it being really wet and green and the sparseness of thick forest.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through June 30th, 2021. The Profit and Loss Budget vs. Actual January 1st 2021 through June 30th 2021. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated June 11th through July 15th 2021 as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Chairman Richards asked for a motion to approve the check detail. Trustee McGuinness motioned to approve. Trustee Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
Trustee McGuinness resignation – Trustee McGuinness has asked for an August agenda item in regards to resigning from her trustee position. Mr. Hanson and Ms. Alderin will look at Utah State code and Service Area bylaws regarding trustee resignation and filling the position for the interim.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motioned to adjourn the meeting at 1:34 pm.
Salt Lake County Service Area #3-Snowbird