Dave Richards, Chairman
Tom Prosek, Trustee
Jake Treadwell, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
Chris Bremer, Snowbird
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 3:31 pm.
MEETING MINUTES APPROVAL –With no changes to be made. Chairman Richards asked for a motion to approve 10/19/2021 meeting minutes as changed. Trustee Treadwell motioned to approve and Trustee Prosek seconded the motion and it passed unanimously.
2022 Preliminary Budget Discussion – Mr. Hanson stated on November 2nd 2021 a letter was sent to all customers regarding a potential rate increase. The letter included an invitation to the November 16th Board meeting which was rescheduled for November 23rd due to an all-day power outage scheduled by the Snowbird Cogeneration plant. The only feedback that has been received was from resident Chad Horne no objection to the rate increase, just wondering if we could carbonate the water so he wouldn’t have to bring Perrier up from the valley. Mr. Hanson stated that have been no significant changes to the preliminary budget in the last month. Mr. Hanson discussed one of the changes to the Capital Budget section, Mr. Hanson realized he had been double budgeting for the building loan interest payment. Mr. Hanson has removed the interest payment from the capital section it will remain as an Operating expense. In 2021 SA3 budgeted to put approximately $52,308.00 back into the infrastructure replacement account, we have put $113,360.00 into the account. The 2022 projected amount to be put in the infrastructure replacement fund is $156,000.00. Mr. Hanson reviewed the 2021 Capital Budget items. The 2021 Approved Capital budget amount was $83,500.00. The total spent so far for 2021 is $115,500.00. The 2022 Capital budget purposed for Improvements is $176,000.00 if the proposed 15% rate increase is approved. A copy of 2022 preliminary budget is attached to minutes for review.
2021 Election updates- The Board of Canvassers meeting was held Tuesday November 16th 2021 to certify the final election results. Ms. Alderin reviewed the final election results. Chris Bremer received 12 votes, Thomas Prosek (re-elected) 11 votes and Jake Treadwell 7 votes. Chris Bremer and Thomas Prosek will be sworn in as Trustees for their 4-year term of service on Monday, January 3, 2022.
Policy and Procedures review – Mr. Hanson, Mr. Carpenter and Ms. Alderin went over the 2021 draft Policy & Procedures created by Mrs. Anderson from Fabian Van Cott. Mr. Hanson stated a couple of changes to wording have been made since the last board meeting. Mr. Hanson reviewed a change to the Compensatory time Section 12 F, has changed from the old policy that Compensatory time needed to be used within a couple of weeks of the Compensatory time being earned, the new policy will allow the employee to bank up to 240 hours of compensatory time. Mr. Hanson stated the Holiday schedule was missing Columbus Day, Ms. Alderin has added this to the draft policy & procedures. Mr. Carpenter questioned the potential sick pay policy not allowing sick pay to be used for caring or a family member. The sick pay portion will be reviewed and any changes will be discussed at the December 14th 2021 board meeting. A copy of the Draft Policy & Procedures is attached to the minutes for review.
Updated Construction Standards and Specifications- Mr. Hanson briefly reviewed the Draft Construction Standards that have been updated from the Salt Lake County Service Area Current Construction standards which was written in 1987. Mr. Hanson stated this update has been driven to match the many changes to the standards from the Environmental Protection Agency and Division of Drinking Water since 1987. A copy of the draft Construction Standards and Specifications are attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
· Newman Construction found that the Fire hydrant in the Goldminers lot is less than 5 feet below grade which is part of the reason it froze last winter. Due to time issues the line was not lowered, it has been insulated with 6” blue board by Newman Construction. The Service Area will monitor this line and fire hydrant over the winter.
· Mr. Hanson had Saw Jockey core cut 5 slightly lowered scupper holes for the SA3 roof leak issue. Mr. Hanson and Mr. Carpenter have had to rebuild the drainage system off the back of the building. Holes were re-cored at a lower elevation. A new drainage system was installed and Layton Roofing installed a new membrane. The building was back filled with gravel and the geo-foam blocks were reinstalled. Mr. Hanson stated we will wait until spring 2022 to cover the geo-foam and do revegetation behind the building.
· Snowbird and Department of Environmental Quality have been in discussions regarding water quality coming off of Snowbird leased or owned properties. One potential water quality issue concerns the Zinc levels coming from the Wasatch Drain Tunnel via the Snowbird Cogeneration plant into the creek. Mr. Hanson has met with Snowbird’s Senior staff to discuss potential solutions; it has been agreed that Snowbird’s Environmental department will pay for SA3 to test the water in the creek in three locations and from the tunnel with four tests performed per month. Testing locations include the Superior lot above the co-gen discharge, the Tunnel bulkhead, below the co-gen discharge into the creek by the Snowbird Center and at the Creekside bridge in Gad Valley.
· On or about October 24th 2021 there was unauthorized use of the Salt Lake County Service Area building by a former employee who had not turned in his keys. Mr. Hanson stated other suspicious activity took place in the parking structure at the same time. As soon as Mr. Hanson was made aware of the issue the Service Area Buildings were re-keyed and Mr. Hanson purchased 4 wireless security cameras for the building which are operational. Ms. Alderin has created a new key accountability system.
· Snowbird Cogeneration Plant commissioning has been a challenge to say the least. Mr. Hanson stated SA3 equipment has held up well to all the power outages. According to Snowbird’s Cogen team the commissioning of the plant was completed on November 19th 2021.
· New level sensors installed at the Hellgate and Superior reservoirs using battery powered accu-tech transducers. Mr. Hanson stated this is the test run to see if they are as reliable as what we have used in the past.
· Mr. Carpenter, Mr. McIntosh and Ms. Alderin replaced one of the check valves in the Meadows lift station located in the Sugarplum Meadows subdivision.
· Blackjack lot 8 water and sewer issue. The Contractors have successfully tapped the water main and have water to the new structure. The sewer line will not pass the leak test. SA3 will continue working with them to get the sewer connected properly.
· Lot 6 of Sugarplum 459 (closest to the Condo bypass gate road): There had been an issue with no fencing to cover the large construction hole. Mr. Hanson has been in contact with the owner of the property and the appropriate fencing has been installed.
· Mr. Hanson and Mr. Carpenter met with Cottonwood Improvement at the lower sewer meter at the mouth of the canyon to come up with a plan to move the manhole from the traffic lane.
· Dominion Energy natural gas conversion project for Bay City and Grizzly will be put off until spring.
· Emergency response plan is due December 31st 2021 to the EPA.
· Valve exercising is continuing and is approximately 50% complete.
· Snowmaking weather has not been ideal. Approximate use is at 5 million gallons.
Badger Meter update– Mr. Hanson stated that to date Mr. McIntosh and Mr. Carpenter have installed 83 remote meters and are in service. SA3 continues to work with the Snowbird plumber moving forward installing the larger remote meters in the Hotels, Maintenance shop, Hilton and MidGad.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through October 31st, 2021. The Profit and Loss Budget vs. Actual January 1st, 2021 through October 31st, 2021. These reports are emailed to members of the Board, prior to this Board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of the financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated October 15th through November 23rd, 2021 as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Chairman Richards asked for a motion to approve the check detail. Trustee Prosek motioned to approve. Chairman Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motioned to adjourn the meeting at 4:48 pm.
Salt Lake County Service Area #3-Snowbird