SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
December 11th,
2023
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek,
Vice Chairman
Chris
Bremer, Trustee
Kasey
Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:02 pm.
PUBLIC HEARING- Chairman Richards opened the public hearing
at 12:02 pm. Let it be noted that there were no public present on site or
remotely.
Resolution
2023-5 Water and Sewer 5% rate increase – Chairman Richards stated that over the last 4
months there has been a lot of discussion regarding the three rate increase
options 10%, 5% and 0%. Chairman Richards verified Vice Chairman Prosek was
still in line with moving forward with the 5% increase as discussed in the
November meeting and Vice Chairman Prosek confirmed he was. Mr. Carpenter stated
the only feedback received was from resident Mr. Buselli, Ms. Alderin briefly
spoke over the phone with him. Mr. Buselli raised concerns regarding the 5%
rate increase and asked that a copy of the 2024 proposed budget be emailed to
him, he also stated he would try to be present at this meeting. Ms. Alderin
stated the few other residents to call with questions were all understanding of
the rate increase after Ms. Alderin explained the reasoning behind it. Mr. Carpenter
discussed he has been in contact with Snowbird’s CFO Mr. Russel and Snowbird’s
President Mr. Fields regarding the 5% increase on treated water and the 40%
increase for untreated snowmaking water, neither had any official comments
concerning this. Chairman Richards motioned to approve Resolution 2023-5 (Rate
and Development Policy Resolution no. 21). Trustee Prosek seconded the motion
and it carried. A copy of Resolution 2023-5
is attached to the meeting minutes.
AMENDMENT OF
THE 2023 SALT LAKE COUNTY SERVICE AREA #3 BUDGET and 2024 BUDGET HEARING AND
APPROVAL- Chairman
Richards stated that over the last 4 months there has been a lot of discussion
regarding the 2024 proposed and 2023 amended budget, Chairman Richards commends
the team for the hard work put into the budget process. Vice Chairman Prosek
found an indiscretion in the operating budget on line item 7560 Engineering
Consulting, budget is $5000.00 and only showing $1000.00 in the split columns.
Mr. Carpenter corrected this issue during the meeting. Thank you, Vice Chairman
Prosek, for the catch. With no other comments from the board, Chairman Richards made a motioned to approve Resolution 2023-6
amendment of the 2023 budget and adoption and certification of the 2024 budget.
Vice Chairman Prosek seconded the
motion, and the motion was carried. A copy of the 2023 amended and 2024
approved budgets are attached for review.
Public
Hearing- Chairman
Richards closed the public hearing at 12:12 pm.
Meeting Minutes approval
–With Chairman
Richards call dropping from the November
meeting he will abstain from the vote. Vice Chairman Prosek made a motion
to approve the minutes from the November 20th, 2023, Board meeting. After
some technical difficulties Trustee Bremer seconded the motion by phone and the
motion carried; A copy of the minutes is attached for review.
2024 Annual
Meeting Schedule discussion- The Board
briefly discussed the proposed 2024 Annual Meeting Schedule for Service Area
Meetings in which regular board meetings are held every third Monday of the
month, with the exception of the January and February meetings which will be
held the 3rd Tuesday of the month and the December meeting, held the
second Monday of the month due to the public hearing for the budget process.
General consensus was this schedule will work. Mr. Carpenter stated in the
event of a conflict with trustee work schedules, to notify the Service Area
with sufficient notice. With a change to the March date from 19th to
18th Chairman Richards made a motion approving the corrected 2024 Annual
Meeting Schedule. Vice Chairman Prosek seconded the motion and the motion
carried. A copy of the 2024 Annual Meeting Schedule is attached to the minutes.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Town of Alta
Grizzly communication issue – Mr. Carpenter explained the radio
communications for the pumps in the grizzly water system are having loss of
signal issues, which could cause issue with grizzly resident water. Mr.
Carpenter is in discussion with Mr. Taylor from SKM about a couple of different
options to resolve this issue, Option 1: purchase new radios and change the
communication loop direct from bay city. Option 2: reutilize an old radio and
send only the reservoir levels direct to bay city, all other communications
stay on old system. Option 3: try updated programing in the SCADA system to
auto pump if the reservoir gets too low. Option 1 would be ideal but is the
costliest. Mr. Carpenter stated he has been in discussion with Town
Administrator Mr. Cawley and reviewed the options. Mr. Carpenter stated that last
he had heard from the Town of Alta they will review options and potentially
amend their budget to get this issue resolved.
FCC License
expiration – Mr. Carpenter stated the Service Area #3 FCC license expired last fall,
he and Mr. Taylor from SKM are working to get this renewed. Mr. Taylor
suggested a third-party company SKM uses to apply for the FCC licenses at a
reasonable cost. Mr. Carpenter stated the Service Area will be moving forward
with this company to renew the license.
Relocating
SCADA access outside the Firehouse- Mr. Carpenter discussed the relocation
of the SCADA panel box from inside the UFA firehouse garage to the outside of
the building to provide better accessibility to the Service Area, this has been
in the Capital budgets for years to complete the move from the fire station.
Mr. Carpenter stated he had a meeting with Mr. Taylor from SKM and Mr. Clark
from Total Power and Control to start the planning process to complete this
project this summer.
Meadows Pump
station Generator – Mr. Carpenter met with Mr. Clark from Total Power
and Control to discuss purchasing and installing a generator at the meadows
pump station. Mr. Carpenter is still waiting for an official quote but after
discussion he feels good the amount budgeted is sufficient.
Sonic
Firewall replacement – Mr. Carpenter stated it was found during the
October internet outage that the Service Areas current Firewall is 15 years
old, outdated and needs replacement. SKM provided a quote of $1000.00 for
replacement and 1-2 days labor to get it installed. A replacement firewall has
been ordered.
Meadows Pump
station – Mr. Carpenter discussed how Nickerson came up on December 1st
to inspect pump #2 at the Meadows lift station. It was determined to pull pump
#2 and motor for possible rebuild or replacement. Mr. Carpenter stated it was
not without difficulty as it was snowing and the Nickerson crane was not
working, after some ingenuity the pump and motor were successfully removed
safely. Mr. Carpenter has not had an update from Nickerson as of this meeting.
Mr. Carpenter will keep the board informed of updates.
Mid Gad
seasonal start up – Mr. Carpenter stated the Mid Gad seasonal water
checks are complete and are in compliance for the restaurants opening December
13th. One other issue currently, there is a faulty transducer so
there is not a water tank level showing. We will work on getting that fixed.
Snowmaking
water usage update – Mr. Carpenter stated Alta ski area has not used any
water from Bay City for Snowmaking so far. Mr. Carpenter discussed that
Snowbird has used 40 million gallons to date approximately 50% of the
80-million-gallon allotment.
Source
Protection Plan- Mr. Carpenter briefly discussed that the Source Protection Plan is
required by the State and must be revised every 5 years. Mr. Carpenter is
working closely with Mr. Hawks from Aqua Engineering on this update. Mr.
Carpenter stated that in discussion it was found the RAC avalanche mitigation
systems installed by UDOT and Snowbird/Alta over the last 3 years do not need
to be included in this updated Source Protection Plan. The plan will be
completed and submitted to the state by 12/31/23.
Treasurer’s
Report – Mr. Carpenter
reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison
report through November 30th, 2023, and the Profit and Loss Budget
vs. Actual January 1st, 2023, through November 30th, 2023.
These reports are emailed to members of the Board prior to the Board meeting
for their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated November 17th,
through December 7th, 2023, as presented by Mr. Carpenter, and hereby authorized and ratified
to be paid by the office manager. Chairman Richards made a motion to approve. Vice
Chairman Prosek seconded the motion and it carried. Copies of the approved
check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 12:53 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________