SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
September 25th, 2018
at the Service Area Administration Building
PRESENT: Dave Richards, Chairman
Tom Prosek, Trustee
Kate McGuinness, Trustee
Keith Hanson, Gen. Mgr. /Treasurer
Monica Lisenbee, Office Manager/Clerk
Steve McIntosh, Systems Manager-Absent
MEETING MINUTES APPROVAL
Regular Board Meeting Minutes Approval: Mr. Richards opened the regular Board Meeting at 12:03 p.m. Mr. Prosek made a motion approving the meeting minutes from the August 28th, 2018 board meeting as written. Ms. McGuinness seconded the motion and it was unanimously carried.
Tom Prosek inquired if the Consent to Use document has been received. Mr. Hanson stated that it has not.
SYSTEMS OPERATIONS AND DEVELOPMENT
Accounting:Mr. Hanson has started researching requests for proposals for accounting services. In accordance with State compliance, the clerk position is separate from an accounting position. Mr. Hanson stated that accounting services could range from $15,000 to $50,000.00.
Sewer Update: Mr. Hanson reported on the following:
The inside drop in Manhole 128 is complete. The new line from 128-129 is in place.
The by-pass pump and the Cliff Lodge/Bakery tie in projects will begin this week.
Mr. Hanson reported of a non-scheduled sewage dump from Alta.
Grading on Chickadee needs to be completed.
There were two sewer back ups in the last month. Both involved lines within buildings and did not involve the Sewer main line. One was a backup at the Snowbird Center, ground floor near the Tram Club. The new second floor men’s restroom was tied into an older service line within the Tram Club. Snowbird’s maintenance staff were able to clear the back up. Another back-up occurred on Hidden Peak, which flooded the basement area. Mr. Hanson stated that there was significant clean-up to prepare for a tour the next day.
Cottonwood Improvement crews are working in the canyon, conducting annual flushing and tv inspection of the sewer line. There are a few manholes in Alta and on the By-Pass road which will need to be repaired. Crews are currently working near the Iron Blosam. The cleaning is done to entry #1, with the exception of Chickadee and the upper circle, which will be conducted once Oktoberfest is over.
Water System: Mr. Hanson reported on the following:
The 45-year-old steel piping in the Peruvian chlorination system is corroded. Mr. Hanson has ordered parts and will begin re-piping the steel pipe to pvc.
2, The Wasatch Drain Tunnel treatment plant sludge sample, failed the TCLP testing.
This is the first time that a sludge test has failed. Mr. Hanson said the failure is a result of high arsenic content. Mr. Hanson reviewed a sludge profile with the Board. We have 7 drums of sludge to dispose at $25.00 per drum. We are working with E.T. Technologies on where we will be disposing this sludge.
Tours: Mr. Hanson conducted two tours last week. Powdr Corp and Utah Water Quality Alliance.
Hidden Peak: Snowbird crews cleaned ash from the flume on Hidden Peak. We also had our water operator, (Aaron Rugg), assist in this project to prepare for the tour groups to visit this plant.
Bay City: The media has arrived for the Bay City Plant. Mr. Hanson will make arrangements for the placement of the new media.
Patsy Marley: Mr. Hanson stated that the Schrontz Estate has approval to continue the water line project from the Albion Basin road gate and up to the existing utility corridor (approximately 500 feet) and then to connect to the grizzly tank. Mr. Hanson has been in contact with the Town of Alta for this project. Mr. Hanson stated that it is important that they can’t over pump Grizzly.
Employee succession plan: Mr. Hanson discussed several items with the Board relating to:
Monica Lisenbee’s request for a position/hour change.
Closed meetings to discuss this request and other related issues.
Review of the Policies and Procedures manual.
Benefits for tenured employee’s, (over 20 years).
Health Insurance options: Employees contribute a percentage to their premiums.
Classifications of employees.
The board agreed to hold a closed meeting on September 27th, 2018 at 3:00 p.m. A notice will be posted.
2019 Budget-Preliminary: Mr. Hanson presented a preliminary 2019 budget to the Board of Trustee’s, discussing the following:
Operating budget, including sewage treatment/water purchased/wages and other operating costs. Medical insurance will increase in 2019 by 9%.
Capital budget: Water and sewer projects for 2019, dependent also on what Snowbird projects there will be. Proposed water and sewer rate increase in 2019 to 3%.
Revenue: Mr. Hanson briefly discussed revenue accounts in the proposed budget.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for the period of August 1, through August 31st, 2018. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for the period of August 1st, through August 31st, 2018. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. McGuinness made a motion to approve the bills listed on the August 29th, 2018 through September 25th, 2018 payment registers, as presented by Mr. Hanson and to hereby be authorized and ratified to be paid by the manager. Dave Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. The check detail report is emailed to members of the board prior to this board meeting for their review.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:11 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk