SALT LAKE COUNTY SERVICE AREA #3 - SNOWBIRD
BOARD OF TRUSTEE'S MEETING MINUTES
at the Service Area Office, Fire Station/Community Center
PRESENT: Annamarie Borgione/Chairman
Peter J. Bennett, Trustee/Vice Chairman
Keith Hanson, Gen. Mgr. /Treasurer
Steve McIntosh, System Supervisor
Monica Lisenbee, Office Manager/Clerk
Ross Youngberg, Hansen, Barnett & Maxwell
ABSENT: Deborah Collinson, Trustee
REGULAR MEETING MINUTES APPROVAL
Ms. Borgione called the regular board meeting to order at 12:08 p.m. Ms. Borgione made a motion to approve the minutes as written. Mr. Bennett seconded the motion and it passed unanimously. In the event Ms. Collinson has any questions regarding these approved minutes, she may address them with the clerk.
SALT LAKE COUNTY SERVICE AREA #3-2007 AUDIT PRESENTATION- ROSS YOUNGBERG-HANSEN, BARNETT & MAXWELL
The Service Area welcomed Mr. Ross Youngberg with Hansen, Barnett & Maxwell. Mr. Youngberg presented and reviewed with the Board of Trustees, the financial audit for the year ending December 31, 2007. This audit includes test work on the Service Area’s compliance with those general compliance requirements identified in the State of Utah legal compliance audit guide, including: Cash management, purchasing requirements, budgetary compliance, truth in taxation & property tax limitations, special districts and other general issues. Mr. Youngberg summarized each page of the financial statements for the Board of Trustees. Included in the audit is the Management’s Discussion and Analysis which is an analysis written by the General Manager of the Service Area to describe in a narrative form what the financial statements mean for the year. The MD & A displays a 3 year comparison. Suggestions Mr. Youngberg recommended were to continue our review and revisions to the Policies and Procedures manual, including record retentions under Title 49-Utah code 49-11-602 (1) and (2) with the Utah Retirement Systems. The results of this audit disclosed no instances of noncompliance in areas tested. With no further discussion, Ms. Borgione made a motion approving the 2007 Salt Lake County Service Area #3 audit as presented by Hansen, Barnett & Maxwell. Mr. Bennett seconded the motion and it passed unanimously. The board thanked Mr. Youngberg for his presentation.
SYSTEM OPERATIONS AND DEVELOPMENT
The Service Area received the compliance review report from the Utah Retirement Systems, (URS) recently. This report examined our policies and procedures for administering the Utah Retirement Systems Public Employees Noncontributory Retirement System and 401K Plan in accordance with Title 49, Utah State Retirement Law. Mr. Hanson will write a response to the URS, addressing areas of noncompliance by June 30th, 2008.
Mr. Hanson has contacted legal counsel Mr. Mark Anderson to assist the Service Area in reviewing and addressing these areas of concern in the Policies and Procedures manual. Mr. Anderson has experience working with special districts in this capacity. Mr. Hanson will proceed with sending Mr. Anderson a copy of our Policies and Procedures manual and obtain a cost estimate for legal services.
Peruvian spring flows continue to rise with flows currently at 326 gpm. The run-off is quite strong in this area.
A sewer manhole pulled last month located where the Hidden Peak sewer meets the main sewer line continues to show an increased flow. Mr. Hanson stated that at the present time there is more water in the sewer than we are using. Cottonwood Improvement District conducted a TV inspection of the sewer from entry #4 to entry #1. From this inspection the sewer line appeared to be in good condition and there were no signs of infiltration. Mr. Hanson stated that with the high run-off this may be a result of extraneous water reaching the sewer system. We will continue to monitor the melt and flows.
Mr. Hanson has completed the 2007-Annual Drinking Water Quality Report which is a requirement by the EPA and must be sent to customers prior to July 1st of each year. Mr. Hanson highlighted on page 2 of the 2007 test results which included a new column showing the date of when the last sample was taken. Another new requirement is referenced on page 3 included in columns 16, 17 & 18, in which we must show results of TTHM (total Trihalomethanes), Haloacetic Acids and Chlorine. Antimony levels for the Service Area for 2007 are at 6 ppb, which is the limit with the EPA. The clerk will send our water customers this report as well as mailing a copy to the State of Utah-Division of Drinking Water, Snowbird Lodges and Hilton residents.
The pilot testing at the Bay City continues to work well. In mid-July, the Town of Alta will hold a meeting to discuss preliminary design for water treatment in the Bay City Mine. The Town of Alta has hired Dynatech to conduct the shoring repair in the Bay City Mine, which will begin in approximately two weeks.
The conduit project for the fiber optic cable will begin tomorrow beginning with digging near the bus stop. Mr. Hanson has already core cut the asphalt and Dan Lucas has hauled the sand and gravel to the Superior lot for this project. This week, Mr. Hanson will begin core cutting at the vaults both at the pump station and near the bus stop in order to penetrate the walls of the vault with the conduit. This conduit project should take approximately one week and then we will begin pulling the fiber optic from our building to the tunnel.
Additional painting in the tunnel has been completed and will continue in the fall.
Mr. Hanson discussed the potential development of a lot adjacent to the Wasatch Powder Birds building. This would lead to a possible capital improvement next year of moving the pressure reducing vault by the Blackjack Condominium down to the entrance of the lower road of the Sugarplum. We would then cost share with the developer to loop the line between the Wasatch Powder Birds and the Superior Point.
For several years, Steve McIntosh has been working with Sam Goedecke from the Town of Alta on the GIS mapping for the canyon. Before leaving the Town of Alta, Mr. Goedecke gave the Service Area a map of the entire water and sewer for Little Cottonwood Canyon, which is laminated and in the Service Area office. This map displays all of the valves, lines and locations.
The clerk reported that the retirement contribution rate will not increase this year and will continue at the rate of 11.62%.
TREASURER’S REPORT
Mr. Hanson reviewed with the Board of Trustees the financial reports for the period ending May 31, 2008. Mr. Hanson presented a balance sheet previous year comparison and a profit and loss budget vs. actual report, as prepared by the staff of Salt Lake County Service Area #3. Mr. Hanson also prepared a 5 year comparison summary balance sheet for Board review. This report displayed an approximate $50,000 per year decrease in our assets. Mr. Hanson stated that in order to fund depreciation it would be necessary to bring in an additional $50,000 per year. Once we begin the budget process for next year, Mr. Hanson recommended that the board consider this a basis of discussionfor a possible water and sewer rate increase for 2009.
Ms. Borgione moved that the bills listed on the May 21st, 2008 through June 17th, 2008 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Bennett seconded the motion and it passed unanimously. A copy of the approved bills is attached to the minutes.
Ms. Borgione closed the regular board meeting at 1:27 p.m.
PUBLIC HEARING TO DISCUSS AND ADOPT RESOLUTION-2008-3-SALT LAKE COUNTY SERVICE AREA #3-2008 PROPERTY TAX RATE
Ms. Borgione called the public hearing to order at 1:28 p.m. to transact business relating to setting the 2008 property tax rate for Salt Lake County Service Area #3. The clerk for Salt Lake County Service Area #3 duly posted notice of the public hearing to be held on this date. No public was in attendance.
Mr. Hanson reviewed the property tax packet with the trustees. Mr. Hanson also presented the Resolution 2008-3, which clearly defines the rate of the county service area taxes and certifies such rate to the Board of County Commissioners. Resolution 2008-3 states as follows:
Now, therefore, it is hereby resolved by the Board of Trustees of Salt Lake County Service Area No. 3 – Snowbird, Salt Lake County, State of Utah, as follows:
Section 1. That the Board of Trustees officially fixes the rate of the Service Area taxes at 0.000101 each dollar of taxable property in the Service Area to fund its general operation.
Section 2. That the Board of Trustees officially certifies a total tax rate of 0.000101 to the Board of County Commissioners of Salt Lake County.
Section 3. That the Board of Trustees officially requests that the tax as fixed by the Board of Trustees shall be levied and collected with other taxes levied and collected by Salt Lake County.
Mr. Bennett moved to adopt and approve the certified tax rate for 2008, as stated in Resolution 2008-3. Ms. Borgione seconded the motion and it passed unanimously. There being no further business regarding this matter, Ms. Borgione closed the public hearing at 1:35 p.m.
ADJOURNMENT
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:36 p.m.
Salt Lake County Service Area #3-Snowbird
______________________________________________
Annamarie Borgione/Chairman of the Board
ATTEST:____________________________________ DATE:________________________________
Monica L. Lisenbee/Clerk