SALT LAKE COUNTY SERVICE AREA #3 - SNOWBIRD
BOARD OF TRUSTEE'S MEETING MINUTES
July 21, 2009
at the Service Area Office, Fire Station#113/Community Center
Snowbird, UT
PRESENT: Annamarie Borgione/Chairman
Deborah Collinson, Trustee/Vice Chairman
Kent Jensen, Trustee
Keith Hanson, Gen. Mgr. /Treasurer
Steve McIntosh, System Supervisor
Monica Lisenbee, Office Manager/Clerk
WORK SESSION AND REGULAR MEETING MINUTES APPROVAL
Chairman Borgione called the meeting to order at 12:03 p.m. Ms. Borgione moved to approve the work session meeting minutes from the June 12th, 2009 and the regularly scheduled board meeting minutes from June 16th, 2009 as written. Ms. Collinson seconded the motion and it passed unanimously.
SYSTEM OPERATIONS AND DEVELOPMENT
ULGT-Risk Management Assessment
Mr. Hanson discussed the Risk Management Assessment Report results, which was conducted by Utah Local Governments Trust on April 3, 2009. Areas requiring improvement were addressed in this report along with photos viewing problem areas. Storage racks, signs and ladders need to be properly secured and air bottles need to be secured and placed in storage rack. Mr. Hanson will be responding to these issues and will document in response to Doug Folsom, what plan of action will be corrected with date it will take place.
Property Insurance-ULGT
Last year, CBIZ Evaluations Group, was contracted through ULGT to conduct an appraisal on Service Area properties. Mr. Hanson is in discussions with ULGT to try and resolve errors of incorrect statement of values relating to the property values on the Hellgate Reservoir and the contents of the treatment plant. The annual property insurance for the Service Area will not go into effect until these important items are addressed. Mr. Hanson is now waiting for representative response from ULGT and hopefully this will be resolved soon.
Cottonwood Improvement-Sewer Line Work
Cottonwood Improvement crews have completed flushing and TV work of sections of the sewer line. Video footage of this project is available on c.d., which identifies the manhole, date, time and any problems encountered. Mr. Hanson will request to have the line flushed again next year.
Cliff Lodge- Re-vegetation Project-
Snowbird crews have been working on the re-vegetation in front of the Cliff Lodge. Mr. Hanson stated that he identified areas for placement of the trees, so in the event of future problems it will not adversely affect the water line in this area. Overall this project is a huge improvement for skier access as well.
Town of Alta-Antimony Removal-Treatment Plant-Update-
Mr. Hanson reported that the Bay City Treatment Plant is progressing well. reporting to the Town of Alta meeting the updates on the Bay City – Treatment Plant and they are on schedule to be finished with construction by the Utah Division of Drinking Water board meeting in early September. The piping will be completed this week and then Mr. Hanson will be working on the instrumentation, remote valves and painting. In mid-August the media will be loaded into the filters.
RWAU-Northern Conference-8/26-8/27-09
Mr. Hanson, Mr. McIntosh and Ms. Hunsaker will be attending the northern Rural Water Association of Utah Conference in Layton. Ms. Hunsaker will be taking the water treatment grade IV test, Mr. Hanson needs to earn additional ceu’s and Mr. McIntosh will act as one of the water tasting judges.
Ground Water Coliform Rule-
The State of Utah-Division of Utah now requires a detailed bacteriological sample site plan by September 30, 2009. Mr. Hanson will be addressing this and submitting this to them.
Election Updates-
The clerk informed the board that after posting notice for declaration of candidacy during the required period, two applicants have been received. Annamarie Borgione and Deborah Collinson have filed their declaration of candidacies with the clerk. The clerk has notified the Lieutenant Governor and Salt Lake County Elections of this information. The clerk has also submitted information to the Salt Lake Tribune to post notice of declaration of candidacy for two successive days in the legal notices section. Ballot information has been sent to Carr Printing, although ballots will not be printed if after the October 5th, 2009 deadline no write-in candidates have filed. Therefore, no election will be held as referenced in (HB44-Local & Special District Election Amendments), and trustees will be appointed to the board of trustees.
Policies and Procedures-
Mr. Hanson reported that the Policies and Procedures are a work in progress. As stated at the Work Session Meeting, the issues which were brought up awhile back relating to the Utah Retirement Systems compliance issues have been addressed. Mr. Hanson assured board members that overall our Policies and Procedures adhere to what is required of a small government entity.
State Auditor-Recommendations-
The State Auditor’s office has reviewed the 2008 financial audit as prepared by Hansen, Barnett and Maxwell. The auditor’s stated in their response letter to us, that under, Government Auditing Standards; our report is in substantial compliance. Areas of improvement, included that the Schedule of Impact Fees, needs to include all disclosure required by State law. Mr. Hanson has noted this recommendation and will make the revisions for next year’s audit.
Night Operator-
Mr. Hanson had trustee Collinson give the board an update on Daniel Spor’s medical condition. The Service Area will make efforts to help Daniel through this. Ms. Hunsaker will be filling in during the meantime for his shifts as night operator.
Consumer Confidence Report-2008-
The Consumer Confidence Report-Water Quality Report for 2008 has been sent to our customers and copies submitted to the State. Mr. Hanson added a paragraph for our customers to review, which explains our rate structure. New rates for water and sewer will be sent to our customers reflecting on their July 2009 statement.
TREASURER’S REPORT
Mr. Hanson reviewed with the Board of Trustees the financial reports for the period ending June 30, 2009. Mr. Hanson presented a balance sheet previous year comparison and a profit and loss budget vs. actual report, as prepared by the staff of Salt Lake County Service Area #3
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the June 17th, 2009 through July 21st, 2009 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Jensen seconded the motion and it passed unanimously. A copy of the approved bills is attached to the minutes.
ADJOURNMENT
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:21 p.m.
Salt Lake County Service Area #3-Snowbird
___________________________________
Annamarie Borgione/Chairman of the Board
ATTEST:___________________________ DATE:__________________________
Monica L. Lisenbee/Clerk