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PRESENT: Annamarie Borgione/Chairman

                                                                                                                                    Deborah Collinson, Trustee/Vice Chairman

                                                                                                                                    Kent Jensen, Trustee

                                                                                                                                    Keith Hanson, Gen. Mgr. /Treasurer

                                                                                                                                    Steve McIntosh, System Supervisor

                                                                                                                                    Monica Lisenbee, Office Manager/Clerk

Chairman Borgione called the meeting to order at 12:02 p.m. Ms. Borgione moved to approve the regular scheduled board meeting minutes from September 15^th, 2009 as written. Mr. Jensen seconded both of these motions and it passed unanimously.

The work session meeting was cancelled on September 11^th, 2009.

Mr. Hanson summarized for the board the dealings concerning billing Snowbird for Seven Summits. Currently, Mr. Hanson is continuing discussions with Lee Herron and Tom Jones regarding this matter. As mentioned at last month’s meeting, Mr. Hanson and Mr. McIntosh are preparing to re-inventory the Snowbird lodges, shops and restaurants. This process will assist in the negotiating an appropriate for Seven Summits.

Since Ms.Borgone and Ms. Collinson were unable to attend the October 16^th, work session, Mr. Hanson invited trustee Jensen, Brian, Kellie and Monica for an employee lunch. Brian Garage has completed his summer position with the Service Area. Mr. Hanson presented Brian, Kellie, Steve and Monica with safety awards giving each a gift card to The Home Depot.

We are currently running the plant approximately every 8 hours every 2 weeks, although during the Oktober Festival the plant was running 8 hours every week. At the September 15^th, board meeting, Mr. Hanson discussed a potential problem in the treatment plant with an under drain issue in filter #2. After examining this filter it appears there is some plugging in the bottom of filter #2. The next step will be to empty the media from this filter and verify the problem. During this process the treatment plant can easily run on two filters. If left unaddressed this could cause problems with the media’s performance.

Mr. Hanson hopes to have this project completed by the November board meeting and would also like to have the filters painted.

Other projects:

Completed: - The re-build on the chlorine ejector system. Installed the remote electric actuator on the main drain valve in the treatment plant. Costs were saved by installing this ourselves. This is up and operational and eliminates safety hazards for our employees.

Pending: - One vacuum regulator left to re-build on the chlorination system.

Mr. Hanson conducted a confined safety training class for Snowbird employees recently. This training was attended by employees from Snowmaking, Public Safety, Village Maintenance, Summer Ski Patrol and Lift Electricians departments. Mr. Hanson will be teaching confined safety training at the ski patrol refresher course in November. Mr. Hanson is pleased that Snowbird is participating in safe operating procedures.

Mr. Hanson reported that the improvements at the Peruvian Reservoir are essentially completed. The upgrades to this system remove this from being a permanent required confined space to a habitable location. The upgrades to this reservoir will simplify our daily operations.

Last week, Mr. Hanson and operators were exercising valves in the Snowbird Village. While checking the pressure reducing valve station on the Creek road, Mr. Hanson discovered copper tubing inside the station was corroded and leaking. Mr. Hanson repaired the tubing. The copper tubing was repaired.

Mr. Hanson then reported of hearing water running into Gad Valley through the lines. It took some time but was isolated to the Maintenance Shop. Mr. Hanson contacted American Leak Company to use their equipment to identify the exact location of the leak, which was determined to be in front of the Maintenance Shop. Snowbird is now in the process of replacing this 1-1/2" service line from our main line to the building. Mr. Hanson suspects that this line has been leaking for over a year now, which equates to a huge expense in water loss.

Office working areas are now more functional and attractive, thanks to the design and hard work from our staff. Steve, Keith and Monica’s work areas are now improved by using Formica counter tops for their work areas and new filing cabinets. Material costs for this project are approximately $2,000.

Mr. Hanson presented to the Board of Trustees our new bacteriologic sampling plan for the Service Area, which complies with the new EPA guidelines. This plan includes descriptive notes and maps from our GIS program. The Division of Drinking Water commented that we provided them with some of the finest plans they had seen thus far.

Mr. Hanson has purchased a new digital Cannon camera. Our other camera was damaged during the Bay City Mine project.

Currently we have Kellie and Daniel as our night operators. We are not certain at this point if RJ Hannah will be our relief operator during the ski season.

Mr. Hanson reported that we still have $3,000 in our current budget for the review/revision to our policies and procedures manual. Mr. Hanson has emailed Mark Anderson, informing him to complete his review prior to the end of the year.

Mr. Hanson presented to the Board of Trustees, Resolution #2009-5. This resolution is public notice of "No Trustee Election to be Held". In accordance with Utah Code: 20A-3-302.5 permits special districts to appoint a candidate to a board position without holding an election when only one candidate files a declaration of candidacy for one board position and no write-in candidates qualify by the filing deadline. Ms. Borgione made a motion approving Salt Lake County Service Area – Resolution #2009-5. Ms. Collinson seconded the motion and it passed unanimously. The clerk will post Resolution #2009-5 at 8 locations within the Service Area boundaries until November 3, 2009. Copies of this resolution will be sent to Lieutenant Governor Bell and the Salt Lake County Elections office.

Mr. Hanson reviewed with the Board of Trustees the financial reports for the period ending September 30, 2009. Mr. Hanson presented a balance sheet previous year comparison and a profit and loss budget vs. actual report, as prepared by the staff of Salt Lake County Service Area #3. Mr. Hanson noted that it has not been necessary thus far to transfer funds from our savings accounts into our checking account.

Ms. Borgione moved that the bills listed on the September 16^th, through October 20^th, 2009 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Ms. Collinson seconded the motion and it passed unanimously. A copy of the approved bills is attached to the minutes.

There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:03 p.m.

Salt Lake County Service Area #3-Snowbird

___________________________________

Annamarie Borgione/Chairman of the Board

ATTEST:___________________________

DATE:_____________________________

Monica L. Lisenbee/Clerk

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