SALT LAKE COUNTY

SERVICE AREA #3 – SNOWBIRD

BOARD OF TRUSTEES MEETING MINUTES

May 20th, 2024

9567 E. By-Pass Road

Snowbird, Utah 84092

ATTENDES:                 

                                    Dave Richards, Chairman

                                    Chris Bremer, Vice Chairman

                                   

                                    Kasey Carpenter, General Manager   

Bryauna Alderin, Office Manager/Clerk

John Brindle, System Operator

 

                                       

The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:01 pm.

 

 

Meeting Minutes approval – With no comments or changes to the minutes, Vice Chairman Bremer motioned to approve minutes from April 15th, 2024 Board meeting minutes. Chairman Richards seconded the motion and it carried unanimously. A copy of the minutes is attached for review.

 

SYSTEMS OPERATIONS AND DEVELOPMENT-

Service Area #3 named in 2 lawsuits - Mr. Carpenter briefly explained that the Service Area #3 has been named in two lawsuits concerning the same incident at the mouth of the canyon in April 2023. A KSL cameraman, Mr. Smith, was hit by a car and killed. Mr. Carpenter stated there is no update on the progress of this suit. Ms. Alderin will reach out to see if an update is available for the June meeting.  

 

2023 Financial Audit – Mr. Carpenter discussed the April 15th Audit. Mr. Rowley, our accountant from Keddington & Christianson and the auditor Mr. Stewart from Gilbert & Stewart came to the office and worked with Ms. Alderin for the day. Mr. Carpenter stated the final report was received just before this meeting and the Service Area has no findings for the 2023 Audit. The Audit presentation will be at the June 17th Board meeting.

 

 

2-day Cyber Security Conference – Mr. Carpenter attended a 2-day Cyber Security conference in SLC.  Mr. Carpenter stated the Service Area cyber security could use some work and he will be working with SKM, Inc to make sure we have the appropriate tools and cloud-based backups in case of any cyber security issues in the future.

 

Internet connection issues and providers- Mr. Carpenter stated that the Utah Broadband internet at the service area is slow and unreliable at best. Mr. Carpenter has been working to find better coverage options, being in the canyon options are limited to a few providers. Syringa Fiber about $1000 a month, Improved broadband would be $250-$350 a month and Verizon 5G wireless would be $90 a month. We are currently testing the Verizon 5G for a month. Mr. Carpenter will keep the board up to date.

 

Avaya phone system replacement – Mr. Carpenter stated the current phone system is also having issues due to the poor internet services. The current Avaya SIP trunk phone system has been going down frequently due to connection issues this winter. Justin from Gecko telecom has recommended to move to a cloud base system, we are currently testing the new phone system for a week to see if it has better connections then the current Avaya system.

 

Town of Alta capital planning – Mr. Carpenter discussed he has been working with the Town of Alta concerning their capital projects for this summer. The Town of Alta has put out for proposals for an updated Water and Sewer infostructure master plan as their current master is from 2014. They received 6 proposals. Mr. Carpenter stated he has a meeting with Town administrators and their sewer operator tomorrow to review proposals.

 

Seasonal Maintenance worker – Mr. Carpenter stated Mr. Jeremy Wilz, has been hired back as the seasonal maintenance worker for the summer. He will start May 28th.

 

UDOT Flagger course – Ms. Alderin and Mr. Wilz will attend a UDOT certified flagger class May 28th in Logan to assist with the Cottonwood Improvement District sewer line TV ‘Ing project on the main highway this June. 

 

Meadows Pump station project – Mr. Carpenter stated the project is moving forward, but we are still waiting on the new pump motor from Smith & Loveless. The last update was they are still building and it should ship in the near future. Mr. Carpenter briefly discussed he and Mr. Brindle installed a new air circulating fan in the pump station.  New 4” valves have been ordered for the discharge and intakes. Mr. Carpenter stated we are waiting for the snow to melt off the tank for better access for the vacuum trucks. A new VFD for the motor will be ordered to accommodate the 7.5 horse power motor upgrade.

 

 

SA3 Building heat loop issue - Mr. Carpenter briefly discussed that Gunther’s has come up and flushed the very dirty heat loop coil and the system is currently working better. Mr. Carpenter stated we received a quote to replace the copper lines with pex piping to prevent future pinhole leaks. Ms. Alderin will schedule the copper replacement with Gunther’s.

 

Shop floor RAD coating – Mr. Carpenter stated he has found a company to come put a coating on the shop floor to help stop the pitting from the highway salt. The 50% Down payment has been sent and work is tentatively scheduled for September.

 

Fire Station PLC panel – Mr. Carpenter stated the new outside PLC panel has been completed.  We are working with SKM, Inc and Total Power and Controls to schedule an installation time. Moving this panel outside will help the Service Area have better access to our equipment.

 

Wasatch Drain Tunnel upgrades 2024- Mr. Carpenter briefly discussed spring runoff is here, so we are done using the tunnel and have moved to the Peruvian spring source for the summer.  Mr. Carpenter has ordered new piping, couplings and valves from Ferguson to replace the piping past the pumps. Materials are a couple weeks out. Mr. Carpenter stated the cost for everything is more then what was budgeted for, the meter replacement portion will be pushed to next year’s capitals.

 

Night Operator Position- Mr. Carpenter stated we have found a Night Operator; Ryan McGuinness works as a plumber at snowbird and is moving into the Hilton this month. He will start around the first of June. We are happy to welcome Mr. McGuinness to the team. Mr. Carpenter stated that Mr. Taylor at SKM is still working on the SCADA system to record data needed in the absence of a nightly operator.

 

Treasurer’s Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison report through April 30th, 2024, and the Profit and Loss Budget vs. Actual January 1st, 2024, through April 30th, 2024. These reports are emailed to members of the Board prior to the Board meeting for their review.

 

Approval of Bills paid – Approval of the bills listed on the check detail dated April 13th, through May 17th, 2024, as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by the office manager. Chairman Richards made a motion to approve. Vice Chairman Bremer seconded the motion and it carried. Copies of the approved check detail are attached to the minutes.

 

 

 

 

 

Adjournment - With there being no further business, Chairman Richards adjourned the meeting at 12:51 pm.

 

 

Salt Lake County Service Area #3-Snowbird                                      

 

__________________________________________________

Chris Bremer/Vice Chairman

 

ATTEST: ________________________________________

Bryauna Alderin/Clerk

 

 

DATE: ____________________________________________