SERVICE AREA
#3 – SNOWBIRD
BOARD OF
TRUSTEES MEETING MINUTES
July 15th, 2024
9567 E. By-Pass Road
Snowbird, Utah 84092
ATTENDES:
Chris Bremer,
Vice Chairman
Tom Prosek,
Trustee
Kasey
Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Vice
Chairman Bremer at 12:06 pm.
Meeting Minutes approval
–With no comments, Trustee Prosek motioned to
approve minutes from June 19th, 2024 Board meeting minutes. Vice
Chairman Bremer seconded the motion and it carried unanimously. A copy of the
minutes is attached for review.
Gilbert
& Stewart 2023 Financial Audit - The Board reviewed the final Audit information. The
Service Area is in good financial standing and has good policies in place to
keep moving forward in a positive direction. Trustee Prosek posed a question on
the Capital assets section on the audit. Mr. Carpenter explained it is a general
useful life on the Capital asset and not the actual life expectancy of the
Capital asset. Mr. Carpenter stated he has and will continue to look into a cost-effective
long-term asset replacement planning system. Vice Chairman Bremer motioned to
approve the 2023 Audit for Salt Lake County Service Area #3. Trustee Prosek seconded the motion and it
passed unanimously. A copy of the 2023 Audit is attached to the meeting minutes
for review.
Utah Retirement Systems audit – Ms. Alderin briefly explained the Service Area is
audited by URS every 3-4 years to ensure that state policy and legislative
rules are being followed. Ms. Alderin stated the audit is complete and we are
in good standing, with one recommendation in clarifying the Elected official
non- eligibility in writing. Ms. Alderin completed the clarification letter. A
copy is attached for review.
Utah Retirement Systems Contribution changes – Mr. Carpenter discussed the URS changes to
contribution percentages for 2024-2025. Mr. Carpenter stated that all full-time
employees of the Service Area are Tier 2 Hybrid selections. The 2023-2024 rate was
the Employer paying 16.69% per pay check and no mandatory employee contribution
percent. 10% of the employer fee goes to the retirement fund and the remaining
goes to administration fees. The
employer percentage cannot be higher than 10%. Beginning July 1st 2024, it has changed
to the new rate of the Employer paying 15.19% and employee paying .70%. Mr.
Carpenter stated he believes the employee .70% is due to rapid increase in
wages over the last couple of years. The issue that has been posed to URS is concerning
non vested individuals having to pay into something that has no benefit to
them. The current work around URS came up with was to raise wages by 1%. Mr.
Carpenter stated that Salt Lake County Service Area has chosen to give
benefited employees a 1% pay increase to cover the cost of the employee .70%
increase.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Town of Alta
remote water meters- Mr. Carpenter stated the Town of Alta has purchased
and delivered the remaining remote badger meters. Mr. Carpenter stated he has
asked the Town to help schedule those installations with home owners and is
waiting to here back from them on scheduling.
Town of Alta
Water loop – Mr. Carpenter stated this project is still moving forward in the planning
phase. Currently working with Alta Ski lifts and the Town to figure out
placement and the easiest process for the lift company. Mr. Carpenter will keep
the board informed of any large changes.
Town of Alta
Lead service line inventory – Mr. Carpenter briefly discussed the
Federal requirement to inventory and replace all lead service line inventory
across the country. Mr. Carpenter stated we have mostly completed the inventory
for the Town and have not found any lead service lines so far. Inventory is due
in October and we should be well ahead of that.
Cottonwood
Improvement District – Mr. Carpenter discussed we have been working with
CID for the last couple weeks getting the sewer TV’d. CID has TV’d all of Entry
2 and down to the plow turn around. Mr. Carpenter stated that overall, the
sewer pipe is in okay condition, with some build up on the sides of the pipe.
As well as heavy growth by the China wall that we have been aware of for a
couple years. In discussions with the GM
and operations manager with CID, it has been decided chaining the sewer pipe to
remove build up has high potential of damage so it was decided CID will use the
flusher truck with different nozzles and see if they can break loose some of
the build up and re evaluate after that. Mr. Carpenter stated that we will be
flagging on the main highway in a couple locations with plans of beginning
tomorrow.
Meadows Pump
station project – Mr. Carpenter stated the new Smith & Loveless
motor has been wired in and is pumping. Mr. Carpenter said they are still
working on some power issues that are causing some communication problems, but
otherwise the pumps are working well.
Fire Station
PLC panel – Mr. Carpenter discussed that since moving the PLC panel outside the fire
station, we have had some overheating issues. James from SKM came up and
relocated the tech that is not heat rated to the office server room. Adam from
SKM also came up and cleaned up a couple of miscellaneous programming issues
and got the Scada information recording set up to help with gaps from the night
operators. Mr. Carpenter stated since the new firewall installation, the QuickBooks
program on Ms. Alderin’s computer has been having issues connecting into the
network. She has been working with James from SKM on how to resolve that issue.
Updated Bacteriological
sample program for the State of Utah – Mr. Carpenter discussed that the State
of Utah lowered our population 4 years back, and in turn lowered the number of
samples needed. The plan was updated to coincide with this change. Mr.
Carpenter sent our updated plan and has not heard back as of this meeting.
Wasatch
Drain Tunnel upgrades 2024- Mr. Carpenter stated that we have
received the quote back from Utility Coating and Fabrication. We are planning
on dropping off materials as soon as it can be scheduled. Mr. Carpenter
discussed that the 6 by 6 pipe is being cut and threaded in the tunnel. Once
TVing of the sewer is complete and materials are back from coating, we will get
going on this upgrade.
Key Bank Cashflow
and Bill.com- Ms. Alderin briefly updated the board on the accounts
payable payment website through Key Bank. Key Bank and Bill.com are parting
ways July 19th and we have a choice to migrate to Bill.com. Ms.
Alderin explained she has briefly looked into QuickBooks online bill pay
options. Ms. Alderin scheduled a meeting with Bill.com to discuss cost and
features tomorrow morning and will continue to keep the board informed during
this process.
Treasurer’s
Report – Mr. Carpenter
reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison
report through June 30th, 2024, and the Profit and Loss Budget vs.
Actual January 1st, 2024, through June 30th, 2024. These
reports are emailed to members of the Board prior to the Board meeting for
their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated June 14th,
through July 11th, 2024, as presented by Mr. Carpenter, and hereby authorized and ratified
to be paid by the office manager. Vice Chairman Bremer made a motion to
approve. Trustee Prosek seconded the motion and it carried. Copies of the
approved check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:04 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Chris
Bremer/Vice Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________