Dave Richards, Chairman
Tom Prosek, Vice Chairman
Chris Bremer, Trustee
Kasey Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
Jeremy Wilz, Seasonal Maintenance
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:03 pm.
Meeting Minutes approval – With no changes to be made to the minutes, Vice Chairman Prosek made a motion to approve the minutes from the August 21st, 2023, Board meeting. Trustee Bremer seconded the motion and the motion carried unanimously. A copy of the minutes is attached for review.
Resolution 2023-3 PTIF Access – Chairman Richards briefly reviewed the resolution giving Mr. Carpenter access to the Public Treasurer Fund account as the elected treasurer of Salt Lake County Service Area #3. With all board members in agreement, Trustee Bremer made a motion to approve Resolution 2023-3. Vice Chairman Prosek seconded the motion and the motion carried unanimously.
Resolution 2023-4 Election Cancellation – Ms. Alderin stated that the 2023 Board of Trustees Election will be cancelled but for a write in candidate showing up by 4:30pm end of business today. The Public will be notified via the Salt Lake County Service Area website and Public Notices. The election will be cancelled due to Chairman Richards running unopposed. With Chairman Richards abstaining from the vote, Vice Chairman Prosek made a motion to approve Resolution 2023-4. Trustee Bremer seconded the motion and the motion carried.
2024 PRELIMINARY BUDGET DISCUSSION – Mr. Carpenter discussed the preliminary budget process, stating this is the first of 3 revisions for the 2024 preliminary budget and 2023 amended budget. Mr. Carpenter presented three preliminary budget options showing a 0%, 5% and 10% rate increase. Mr. Carpenter stated all numbers need refining. He will continue to revise the preliminary budget for the next board meeting. Copies of all 3 preliminary budget options are attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
RWAU Fall conference – Mr. Carpenter, Ms. Alderin and Mr. Brindle attended the fall Rural water association conference in Layton on August 29th and 30th. Mr. Brindle gathered information on the PFAS (forever chemicals in the water) that the EPA is working to put testing processes in place, Mr. Brindle will continue to follow updates and keep the board informed of new developments. Overall, good information from the conference was gathered by all.
Division of Drinking Water W.D.T and Hidden Peak tour- Mr. Carpenter stated the Division of Drinking Water Engineering department was up last week for a rescheduled tour, a tour was scheduled last spring with Mr. Hanson that was cancelled due to the crazy April weather. They toured the Wasatch Drain Tunnel treatment plant and the Hidden Peak treatment plant.
GIS Mapping system- Mr. Carpenter met again with Mr. Hanson and Mr. Homden from Snowbird to properly align the GIS maps with where the utilities are located. Mr. Carpenter stated they are getting much closer to a finished map with more accurate utility locations.
Town of Alta West Peruvian Estates Project- Mr. Carpenter stated Newman Construction started this week on the project with locating existing utilities. Mr. Carpenter stated only a couple of things have been hit that interrupted services and all were repaired the same day. The 8” pipe and the fire hydrant have been installed. The project is waiting on a concrete vault to continue moving forward.
New Hellgate fire hydrant – Mr. Carpenter stated that Newman Construction, while waiting on the West Peruvian Estates vault to be completed, was able to tie in to the 14” Hellgate source water line and install a 6” water line and fire hydrant. This will provide the Hellgate condos and residential houses with more water flow for fire emergencies.
Town of Alta Grizzly project cost vs budget – Mr. Carpenter met with Town of Alta administrators to discuss the difference in what was budgeted and the actual cost of the project. Mr. Carpenter stated that when Mr. Hanson was planning the project it was quoted as a 3-day job that turned into a 2-week project due to unforeseen issues from not having as-built plans to reference what was already in the ground. This led to issues digging up pvc water lines that were not known to be there. Town administrators are in agreement with the cost difference.
Town of Alta Gas Meter on Grizzly gas line vault- Mr. Carpenter stated that the gas line has been installed. The plumber who installed it has done the pressure testing and we are just waiting on approval from the building inspector. Once it is approved Dominion Energy can install a meter on the line. Mr. Carpenter stated once the meter is installed the line will be connected to the generator and it will run off natural gas instead of propane and hopefully make things easier in the winter for operations.
Peruvian source waterline replacement cost vs budget- Mr. Carpenter met with Mr. Hanson to discuss the difference in what was budgeted and the actual cost of the project. Mr. Carpenter stated that Mr. Hanson estimated $25,000.00 for the job while the invoice was for approx. $75,000.00. This is being discussed with Newmans’s estimator due to some questions with returned materials and labor. Mr. Carpenter will meet with Mr. Hanson and Newmans estimator to finalize the invoice. Mr. Carpenter will update the board at the October meeting.
Wasatch Drain Tunnel upgrades 2023- Mr. Carpenter stated that the tunnel upgrades have begun and the new PLC panel has been installed in the tunnel and is mostly functional. More testing will be done when the Treatment plant is back in operation. Mr. Carpenter, Mr. Brindle and Mr. Wilz have picked up all the repainted pipe and fittings from Utility Coating and fabrication and are working hard to get everything back together for valve wiring. Mr. Carpenter stated all filter media has been removed from the 3 filters. A representative from Pureflow will be up tomorrow to start the process of putting the new media back in the filters. A big thank you to Mr. Brindle and Mr. Wilz for their hard work getting everything back together.
Treasurer’s Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison report through August 31st, 2023, and the Profit and Loss Budget vs. Actual January 1st, 2023, through August 31st, 2023. These reports are emailed to members of the Board prior to the Board meeting for their review. Salt Lake County Service Area #3 prepared the financial reports.
Approval of Bills paid – Approval of the bills listed on the check detail dated, August 18th through September 15th, 2023, as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by the office manager. Chairman Richards made a motion to approve. Trustee Bremer seconded the motion and it passed unanimously. Copies of the approved check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman Richards adjourned the meeting at 1:15 pm.
Salt Lake County Service Area #3-Snowbird
Dave Richards/ Chairman