SERVICE AREA
#3 – SNOWBIRD
BOARD OF
TRUSTEES MEETING MINUTES
November 18th, 2024
9567 E. By-Pass Road
Snowbird, Utah 84092
ATTENDEES:
Dave
Richards, Chairman
Chris Bremer, Vice Chairman
Tom Prosek,
Trustee
Kasey
Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by
Chairman Richards at 12:01 pm.
Meeting Minutes approval
–After a brief discussion on the 5% wage
increase and the potential 2026 property tax increase in the 2025 preliminary
budget section for clarification, Vice Chairman Bremer motioned to approve the
minutes from the October 21st, 2024 board meeting. Chairman Richards
seconded the motion and it carried unanimously. A copy of the minutes is attached
for review.
2025 Preliminary budget discussion –
Mr. Carpenter discussed the round two review of 2025 preliminary budget and
amendment of the 2024 budget. Mr. Carpenter and Ms. Alderin worked to better
align the 2024 amended numbers with October expenses included. Chairman
Richards asked about the wage increase of 5%, Mr. Carpenter stated he used 5%
as a place holder after looking at the COLA of 2.5% and a 2.5% merit raise using
Salt Lake City public utilities 2025/2026 increase as a comparison. Board
members asked for wage comparisons of like sized districts, Ms. Alderin will gather
comparisons and email that information to the board this afternoon. Trustee
Prosek asked for an explanation on the overages on bank fees, Ms. Alderin
explained that it was due to the Key Bank and Key Cash costs for the first 5
months of the year. Ms. Alderin stated the account will stay over budget as we
did not account for the higher charged costs of Key cash flow services when
preparing the 2024 budget. Mr. Carpenter
moved on to discuss the Capital projects for 2025, he stated he is waiting to
hear back from vendors regarding the cost of relining some of the main sewer
piping, and a quote for in-place pipe sanding and coating in the drain tunnel
for the larger sections of pipe. Mr. Carpenter stated he has been in discussion
with Mr. Taylor at SKM inc. on updating the manual valve in the pumphouse to an
automatic valve for snowmaking water and spring runoff release. This would also
include replacing the PLC which is the oldest PLC in our system. Mr. Carpenter
stated he will have approximate place holders for 2025 Capital costs at the
December meeting. The public budget hearing is December 9th, 2024 at
12pm. A copy of the preliminary budget is attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Town of Alta
remote meter project - Mr. Carpenter stated Zarbock plumbing came and
repaired a small leak that formed after the remote meter was installed at a
residential property in the Peruvian estates. Mr. Carpenter stated two stop and
wastes were replaced to stop the leak. Mr. Carpenter discussed that there was
some mis communication regarding the remote meter install with the Peruvian
lodge, Mr. Brindle gave the lodge a meter and the lodge had a plumber install
the meter and some other repairs at a cost of $4000.00. The lodge is asking the Town of Alta to pay
for the install. There is a meeting scheduled tomorrow between the Town of Alta
and Service Area #3 to help figure out what the meter portion of the repair
cost is of the bill.
Town of Alta
West Peruvian estates- Mr. Carpenter discussed the water leak issues with
the West Peruvian estates PRV and water line. Mr. Carpenter stated all of the
leaks in the PRV have been repaired but there is still a small leak somewhere
in the line between West Peruvian and Hellgate subdivision. Mr. Carpenter will
meet with the Town of Alta to discuss a plan to repair the leak next summer.
West
Peruvian cabin water pressure issue – Mr. Carpenter discussed he received a
call from a resident concerning a water pressure issue that has gradually
worsened since the water line install project in the summer 2023. The resident
had a plumber replace the homes PRV and he was still having problems. Mr.
Carpenter and Mr. Brindle removed the remote meter that was installed earlier
in the month and pumped water back through the lateral water line while
draining the main water line to dislodge any possible blockages. Mr. Carpenter stated after this flush the
homes pressure had increase back to a more normal range.
Town of Alta
power restored to booster – Mr. Carpenter discussed that power has
finally been restored to the Alta booster after the meter enclosure was crushed
by roof snow from the Goldminer’s last spring. Mr. Carpenter stated it was a
long process but is functional again and the Service Area can pump water to the
Alta tank if necessary.
Town of Alta
cross tow water loop –Mr. Carpenter discussed he has been working with Mr.
Cawley and the engineers to design a water line to loop the Town of Alta water
system. Working in conjunction with the Alta Lift co. snowmaking upgrade
project for summer 2025. Mr. Carpenter stated there are two possible connection
points to the Town system. Option 1 is by the bottom of the Alta lodge rope tow
or Option 2 is by the Buckhorn. Mr. Carpenter stated to the Town that the 2nd
Buckhorn connection option will give more redundancy to the system.
Town of Alta
master planning – Mr. Carpenter discussed in the master planning process for the Town the
Engineers have found some deficiencies in the Town’s fire flow and water
storage systems. It was also found the Town is using approximately 90% of the
water in the contract agreed upon with Salt Lake City. Mr. Carpenter stated the
Town and their engineers are still working to finalize the master plan and
solutions to these deficiencies.
Bay City
electric heater replacement- Mr. Carpenter stated one of the two
electric heaters in Bay City stopped working, Mr. Carpenter is working with the
Town of Alta to get a new one ordered and installed.
Bay City
valve actuator issue – Mr. Carpenter stated there was an issue with a
valve actuator that loosened enough that it would not actuate the valve correctly. Mr. Wilz was able to get it repaired quickly
and no problems have arisen with that valve since.
SA3 Lead
service line inventory – Mr. Carpenter stated he has received an
email from the Division of Drinking Water that the lead service line inventory
turned in October 15th, 2024 has been accepted. Mr. Carpenter will continue
to inform the board of any updates.
Wasatch
Drain Tunnel upgrades 2024- Mr. Carpenter stated the project is not
totally complete with a couple of small pipe sections that still need to be
replaced. Mr. Carpenter and Mr. Brindle will finish replacements when
snowmaking ends for the season. Mr. Carpenter stated the piping for the Snowbird
Cogen cooling line has been replaced but the PRV is failing, Mr. Carpenter and
Mr. Brindle worked to patch repair the PRV and will work with Snowbird to get
the PRV fully repaired next spring to reduce higher pressures at the Snowbird
Cogen plant.
Snowmaking
water usage update –Mr. Carpenter discussed that Snowbird has used 16
million gallons so far approximately 18% of the allotted 80 million gallons. This
has brought the water level in the bulk head low enough to start pumping to the
tunnel while using the treatment plant.
SLC Sherriff’s
Tunnel tours – Mr. Carpenter stated he has been working with Officer Roush with the
Canyon Sheriffs to set up 3 tours of the Wasatch Drain Tunnel and Bay City for
the new deputies in the canyon. This
will hopefully give them some history and knowledge of Little Cottonwood Canyon
and excite some of them to be working up here.
Snowbird Mid
Gad restaurant construction –Mr. Carpenter discussed he had a
walk-through meeting with Snowbird’s Mr. Schaffer, Snowbird’s engineers and a
couple people from the Division of Drinking water to try to move forward with Snowbird’s
plan approval from the division of drinking water. Mr. Carpenter stated there
is an issue with a tank in the building that will need an exemption for
venting. Mr. Carpenter discussed there has been continuous back and forth
between himself, Snowbirds engineers and Division of Drinking Water on the
unique water system and getting a workable system that complies with DDW
regulations.
SA3
Pumphouse heater replacement- Mr. Carpenter stated the electric
heater in the pump house stopped working, Mr. Carpenter ordered a new one for
$1500.00 and it will be installed when it arrives.
Seasonal
employment ended – Mr. Carpenter stated Mr. Wilz seasonal employment
has ended and he has moved back to Snowbird for the winter season. Thank you,
Mr. Wilz, for all your hard work this summer.
2025 Draft
Annual Meeting Schedule – Ms. Alderin briefly discussed a draft
meeting schedule for Mondays for 2025 to check if any board member had any
issue with keeping the board meeting day on Mondays. All board members are in
agreement with the drafted Monday schedule.
Treasurer’s
Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet
Previous Year Comparison report through October 31st, 2024, and the Profit and Loss Budget vs. Actual January 1st,
2024, through October 31st, 2024. These reports are emailed to
members of the Board prior to the Board meeting for their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated October 18th, through
November 14th 2024,
as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by
the office manager. Trustee Prosek made a motion to approve. Vice Chairman
Bremer seconded the motion and it carried unanimously. Copies of the approved
check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:04 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________